HR AssistantSSI Phils. Inc.

As a HR Assistant you will be provide administrative and operational support to the Vice President, HR APAC and the wider HR APAC team.
 
Responsibilities:
 
Administration and Operational Support
Provide administrative support for key employee life cycle processes such as onboarding, probation, transfer and exit procedures.
File & Document Management – softcopy uploading to maintain, manage and regularly audit employee and HR files.
Management of the APAC HR Inbox and handling first level employee and manager inquiries.
Provide administrative support to local, regional and global training initiatives such as; maintain and manage training calendar, coordinate bookings, material and Workday Learning queries.
Database management – complete and accurate data entry into our HRIS system (Workday) processing new hires, transfers and terminations.
Support Internal communications team in reviewing and maintaining APAC intranet page ensuring policies, procedures and all other APAC specific information is relevant and up to date.
Generate and prepare reports.
Provide adhoc administrative support to the wider APAC HR team.
Recruitment and Onboarding
Provide recruitment assistance to the Talent Acquisition Specialist. Activities can include but not limited too; preparing recruitment documentation – reviewing job descriptions, collating resumes, arranging interviews.
Prepare and manager new hire activities; preparation of contract, collation of new hire paperwork, resolving new hire inquiries and HR system set up (Workday and Halogen).
Coordinate onboarding process with local hiring managers and IT Support; IT Access, welcome pack and desk set up, manage onboarding plans and arrange HR and Service Desk orientation.
Coordinate and collate onboarding interview feedback.
 
Employee Benefit Management
First point of contact for employee benefits and recognition programs across the APAC region.
To coordinate and manage administrative processes for all local, regional and global employee benefits, reward and recognition programs.
Coordinate APAC celebration processes such as birthdays, employee milestones, service award and leavers.
 
Payroll & Finance
Assist with tracking HR expenses and budgets, arrange payment of invoices and set up vendors.
Assist Payroll and Finance in preparing monthly payroll and quarterly bonuses.
Maintain and manage APAC movement schedule and data entry in HRIS to ensure complete and accurate information.
Prepare and distribute reports
 
Requirements:
 
Degree or Diploma in Human Resources, Business or other relevant field – graduates welcome to apply
1-2 years administration experience preferred with a general interest in Human Resources
Good interpersonal and verbal communication skills, both verbal and written.
Strong interpersonal skills and the ability to build rapport at all levels
Service orientation
Highly organised with excellent time management and multitasking skills
Ability to work cohesively with a multi-disciplinary team and remotely
Strong administration skills
Confidence to work autonomously

2 to 4 Years Experience