HR Admin OffierCohu

Description
Position Summary:
Responsible for providing general administrative support to HR and Admin services through efficient performance of these various support functions. These functions has to be performed in a manner consistent to the values and ethical standards of the organization ensuring a positive image of the office and officers the incumbent represents.
Essential Functions/Major Responsibilities:
A. Administrative:
1. Welcomes and receives guests and endorses them to employee concerned and receives telephone calls using the standard greeting, answers queries and/or transfers call to employee concerned;
2. Acts as key custodian for room, drawer and locker keys and assigns locker to newly hired employees and ensures proper implementation of locker policy;
3. Assist in receiving/screening of gifts and tokens. Ensure that all items are being logged with corresponding approval prior releasing to corresponding recipient/employee.
4. Ensures that packages, letters, billing and other documents are properly logged in record prior endorsement to corresponding recipient/employee.
5. Responsible in making sure that all conference/meeting room reservations are scheduled accordingly.
6. Monitors cleanliness of the lobby and other common areas in the ground floor such as locker room, comfort rooms and hallways.
7. Processes ERS for purchase of items such as, but not limited to the following; Office/IT Supplies and Admin Supplies. Requests payment for standard bills such as electricity, water, handy phone, telephone and drinking water supply.
8. Manage inventory & safekeeping of office/admin supplies, equipment, etc. Issues the same as requested by users. Prepares purchase request to replenish stocks as needed.
9. Performs regular housekeeping audits on areas such as, but not limited to the following common areas; Offices, Rest rooms, Conference Room, Stock Room, and Pantry.
10. Suggests necessary improvements in Admin processes for efficiency and productivity.
11. Ensures compliance of concessionaire to the following: Environment, Health & Safety, Nutrition, and Legal requirements.
B. Travels:
1. Ensures that travel arrangements are made with consideration on cost, security and safety;
2. Ensures proper implementation of travel, gasoline and per diem policies;
3. Creates partnership with hotels, car rental providers and other travel partners;
4. Reviews billing statements of hotels, car rentals etc. and requests for payment of bills.
C. Performs other duties that may be assigned from time to time.
In all area of responsibilities, the incumbent is responsible in demonstrating integrity in its business dealings with people & organizations and should operate consistent to its corporate highest ethical standards.
In all area of responsibilities, the incumbent is responsible in assuring that appropriate measures are in place which has a direct impact to the Health and Safety of the employees and protection of the environment.
Perform work safely and in accordance with the EHS Policy, Procedures and provisions of the Standards, and to report any work hazard (unsafe conditions or unsafe practices) that may be discover in the workplace and to make suggestion for correction or removal of the potential hazards.
Practice the 5S and waste segregation program, and to support the activities on waste reduction, storm drain management, water and energy consumption reduction.
Qualifications:
Education: College Graduate or Equivalent Experience
Experience: At least two to three (2-3) years related work experience in related field in a manufacturing set-up.
Requirements * Minimum education level: Bachelor ́s Degree
Years of experience: 2
Language(s): English
Availability for travel: No
Availability for change of residence: No
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