Facilities ManagerTech Mahindra

Responsibilities:
Oversee Facilities & Admin for Cebu Sites
Ensure that department circulars/ instructions/various policy letters issued is followed strictly by the concerning staff
Ensure that Security/House-keeping of the building being maintained
Ensure a smooth interaction with all the guests/clients
Ensure the timely billing to all payables are being processed
Make a positive follow up with vendors for timely recoveries
Update on client/vendor/agencies issues, if any and to make a written correspondence with them
Ensure that discipline by one and all is maintained in the premises and to boost up the morale of Housekeeping/Security/Nurses/Admin, etc. at all the times by looking at their welfare
Ensure timely availability of office stationary/tea/coffee machine etc.
Ensure the availability of Housekeeping & Security personnel as per scheduled shift & in proper uniform
Ensure the delivery of courier/letter correspondences and to maintain the record
Act as point of contact between executives
Ensure travel arrangements are delivered
Ensure monitoring/inventory of office supplies, equipment and physical count
Develop and carry out efficient documentation and filling system
Vendor management on purchases and contract arrangement
Ensure of inventory of medicines through Nurses
Member of the Business Continuity Planning team
Oversee and ensure that Internal and External Audit requirements are met and complied with
Adept at managing administrative activities involving purchase of equipment, maintenance of procurement, housekeeping, safety, security, employee induction etc.
Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities
Budgeting and cost control measures, Monitoring Budget vis a vis variance
assisting the department in project management, cost optimization and implementing business expansion plans
Contracts management
Cost control and ensuring timely implementation of the project
Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishings, vehicles, building, etc.
Purchasing, Implementation and operations of Security and Surveillance
Vendor management- Oversee acquisition, installation and commissioning of equipment that are required for the facility - IT Systems, air conditioning etc.
Processes, Documentation, Business Control checks, audits etc.
Monitor all Statutory Compliance areas
Asset Management of all Site operations assets across multiple locations
Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests & foreign delegates
Liasioning and coordinating with various departments within the corporate office and all branch offices
Active participation in the Leadership Team for Strategic Business Planning, implementation, client interaction etc.
Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees
Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc.
Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc
Arranging for relocation of employees from different parts of India which includes arrangement for their home and family related needs such as school admission, transportation and taking care of their household requirements
Arranging accommodation for onsite employees by co-ordination with various branch offices and to continuously improve the quality of services by visiting and studying the overseas location
Requirements:
Bachelor's degree holder; Post graduate preferred
7-10 years experience in Facilities and Admin Management
At least 6-8 years handling Facilities and Admin Management in a BPO set up
Excellent communication skills
Client facing
Strategic
Change management and ability to influence others
Extensive experience in Vendor Management and Budgeting
Bossjob

Cebu City, Cebu
Permanent
Full-time