facilities Coordinator - technical (peza, cavite)LaSalle Investment Management

Job Description
How we support the Whole You:
Our benefits are a good reason to come to JLL.
We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.
What this job involves:
Prioritizing the facilities needs
Working with both the facilities manager and the assistant facilities manager, you'll oversee the facilities day-to-day operations and ensure that all hard/sof services and finance related functions services are covered. Likewise, you'll strive for continuous improvement in the process.
You'll also keep an eye out on the facilities housekeeping supplies and ensure that it has adequate stocks and materials to keep the operations smooth to ensure client facilities operations are continuous. Likewise, you'll manage soft and hard services contracts as approved by clients. The facilities Coordinator oversees several sites and their team of cleaners and cleaning tasks. He/she supervises the supervisor and team leaders of cleaners to carry out their work. He/she manages work schedule of cleaners and reallocates work to cover absences. He/she ensures all cleaning equipment is complete in accordance to the contract and is safe for use. He/she checks on the stock level of cleaning materials, chemical consumables, and housekeeping equipment.
Part of your mandate is to monitor the property's budget, by ensuring that monthly controllable spends per approved annual budget are within approved allocations according to the expense accounts and ledgers. Likewise, you shall ensure that all non-controllable spends are issued client purchase orders (PO) prior start of work or supply of materials, equipment and other needs in compliance to No PO No Work policy. As the person in charge, you'll make sure that there's enough budget to support operations. You'll also see to it that vendor invoice processes comply with standards and vendors comply with the required management of their respective employees such as government mandated remittances on taxes, insurance contributions (i.e., SSS and Philhealth) and other similar requirements. Vendor performance is also within your responsibility in order to monitor the quality of their services to meet or better exceed the Service Level Agreement (SLA) and/or Key Performance Indicators (KPI) and/or Key Results Areas(KRA).
Site Operations:
Plan and take responsibility for smooth operations of all Hard Service Maintenance (HVAC, Mechanical, Electrical, plumbing installations and Civil) works pertaining to the facility.
Manage M&E scope of the projects to ensure the quality and deliverables within the stipulated time
Develop and implement innovation programs and processes that reduce utility costs, increase productivity and savings, and share learnings with the wider EOS community
Continuous optimization of processes, tools and documentation
Achieve Key Performance Indicators and Service Level Agreement targets
Procurement & Vendor Management:
Review the maintenance/service practices of M&E contractors to deliver quality work practices in line with the manufacturer recommendations, established processes, tools and documentation.
Plan and manage budgets for Engineering & Operational contracts.
Manage contract on vendors for technical services.
Client/Stakeholder Management:
Manage the key client team representatives effectively to ensure that expected service levels are achieved
Build strong working relationships with key client representatives and promote JLL's EOS platform and provide a key linkage between the wider JLL organization and the client representative and account team
Coordinate with stakeholders to ensure smooth delivery of programs and procedures
Going above and beyond expectations
Client satisfaction is second nature to the person in charge. In this role, you'll take on difficult issues and seek out opportunities to improve operations. You'll also be constantly in tune with the team to identify productivity savings to meet the required glide path cost savings according to the requirement of the contract. In addition, you'll carry out routine service audits to ensure that the team maintains its overall performance. You'll also create stock reports, meeting minutes and monthly management reports for the clients.
Sound like you To apply you need to have:
Strong knowledge of property operations on soft services and financial management
Playing a key role, the ideal candidate holds a degree in business or accounting management, and at least three to five years experience in facilities management. You must also demonstrate good working knowledge of cleaning chemicals, methods & occupational safety, as well as aptitude in client-centric operations.
Solid background in team management
Are you an adept leader with a proven track record in managing a team Are you capable of effectively rolling out improvement plans Do you possess superior communications and reporting skills If these soft skills are your areas of expertise, then we are more than thrilled to have you aboard.
Location:
On-site -Cavite, Philippines
If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!
About JLL -
For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communitiesSEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit.
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