Executive SecretaryWellmade Manufacturing Corp.

Job Summary:
The position of Executive Secretary supports the high-ranking officials in the company by organizing and maintaining the executive's schedule and assisting them by performing a variety of administrative tasks.
Duties and Responsibilities
Maintain the executive's agenda and assist in planning appointments, meetings, conferences, events, promotions and etc.
Attend meetings and keep minutes and disseminate information.
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Processing invoices and expenses as required on a daily, weekly or monthly basis.
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Perform any other administrative tasks that may be assigned from time to time.
Qualifications
College Graduate of any Business related course or equivalent
Proven experience as executive secretary for over 2 years.
Proficient in MS Office applications
In depth knowledge of office management
Excellent organizational and time-management skills
Ability to do multi-task and can work under pressure with minimum supervision
Excellent communication and negotiation abilities
With high level of integrity and confidentiality
Willing to be assigned in Mandaue City, Cebu