EXECUTIVE SECRETARYZienac Pharmaceutical

Requirements:
A bachelor's degree in business administration, secretarial studies, or a related field is preferred.
Proven experience working as an executive secretary or in a similar role for a minimum of two (2) years.
Strong written and verbal communication skills.
Proficiency in English
Exceptional organizational skills to manage multiple tasks and priorities effectively.
Ability to meet deadlines and work under pressure.
Demonstrated experience in handling sensitive and confidential information with the utmost discretion.
Professional demeanor and ability to maintain a high level of professionalism in all interactions.
Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
Experience with calendar management, travel arrangements, and expense reporting systems.
Willingness to work flexible hours and adapt to changing priorities and demands.
Keen attention to detail in tasks such as proofreading documents, preparing reports, and managing records.
Responsibilities:
Provide comprehensive administrative support to the company President/CEO, including managing schedules, appointments, and meetings. Arrange travel itineraries, accommodations, and logistics as required.
Handle incoming and outgoing communications including phone calls, emails, and correspondence. Draft, review, and edit documents, presentations, and reports.
Maintain and organize calendar, scheduling and coordinating meetings, conferences, and appointments. Ensure conflicts are resolved, and adjustments are made when necessary.
Prepare meeting agendas, attend meetings, and take accurate minutes. Distribute minutes and follow up on action items
Handle sensitive and confidential information with utmost discretion. Maintain a high level of professionalism and confidentiality in all interactions and ensure the executive's privacy is protected.
Arrange domestic and international travel, including flights, accommodations, and ground transportation.
Maintain and organize electronic and physical files, records, and documents. Ensure easy retrieval and access to necessary information.
Assist in managing and coordinating special projects or initiatives. Conduct research, gather data, and prepare reports or presentations as needed.
Summary of role requirements:
Looking for candidates available to work:
Monday: Morning, Afternoon
Tuesday: Morning, Afternoon
Wednesday: Morning, Afternoon
Thursday: Morning, Afternoon
Friday: Morning, Afternoon
1 year of relevant work experience required for this role
Working rights required for this role
Expected start date for role: 26 February 2024