Executive SecretaryELITE 168 REALTY MANAGEMENT, INC

Execuive Secreatary Responsibilities:
Acting as the point of contact among executives, employees, clients and other external partners
Managing information flow in a timely and accurate manner
Managing executives' calendars and set up meetings
Job brief
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers.
Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage executives' calendars and set up meetings
Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthly or quarterly reports
Oversee the performance of other clerical staff
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication - memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system
Requirements
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
Candidate must possess at least Bachelor's/College Degree in any field.
Required language(s): English, Filipino
No work experience required.
Required Skill(s): adept in technology, verbal and written communication, organization, time management, resourcefulness, detail oriented, anticipates needs
Preferably Less than 1 year experience specializing in Secretarial/Executive & Personal Assistant or equivalent.