Executive Secretary5BDF Corporation

5BDF CORPORATION
 
We are in need of this position:
 
EXECUTIVE SECRETARY
 
Duties and Responsibilities
Act as point of contact to the CEO among executives, employees, clients and other external partners
Proactively manages the CEO’s calendar
Timely schedule internal and external meetings, coordinating with other people’s EA and calendars as needed 
Format internal and external communication – memos, emails, presentations, reports
Prepare and submit expense reimbursement for CEO when needed
Make travel arrangements for CEO including buying airplane tickets, arranging for ground transportations, lodging, etc.., as needed
Plan, organize and handle arrangements for company functions and events in coordination with various departments
Learn to know what are important to the CEO to anticipate tasks
Able to prioritize tasks to ensure urgent and important tasks are done on time
Perform all activities required by CEO and other executives as needed
Qualifications
Excellent written and verbal communications skills
Organized, excellent skills at managing a to-do list
Detail oriented
Self starter
Ability to manage stress and get things done under tight deadlines
Able to multitask when needed
Fast learner, open to learn new skills and tools
Ability to organize daily workload and prioritize multiple tasks seamlessly with excellent attention to detail 
Proactive approach to issues and concerns with strong decision-making skills; good judgement calls
Ability to remain cool under pressure
Strong interpersonal skills and the ability to build relationships with stakeholders including board members, SLT and staff and external partners at discretion
Highly ethical with a sense of doing the right thing – will be dealing with significant information and needs to understand to keep information confidential
Education and Work Experience Requirements
Holder of a Bachelor’s Degree
2+ years of EA experience to senior leaders, EA to a remote leader plus
Hands on experience with modern communications tools: Slack, email, Google GSuites, MS Office Suite, knowledge of video editing a plus

2 to 4 Years Experience