Executive AssistantOxytec Solutions Inc.

EXECUTIVE ASSISTANT
 
Location: Cebu City
Department: Admin
Reports To: President/CEO
 
Job Purpose:
 
The Executive Assistant will play a key role in providing high-level administrative and operational support to the management team. This position requires strong organizational skills, attention to detail, and the ability to handle sensitive information with utmost confidentiality. The EA will ensure seamless coordination of schedules, communication, and documentation, contributing to the overall efficiency of company operations.
 
Key Responsibilities:
Administrative Support: Manage calendars, schedule meetings, coordinate travel, and prepare necessary documents for the management team.
Documentation & Communication: Draft, review, and manage correspondence, reports, presentations, and other business materials.
Meeting & Event Coordination: Organize meetings, take minutes, track follow-ups, and assist in planning company events.
Confidentiality & Records Management: Handle sensitive information and maintain accurate filing systems for efficient retrieval of documents.
Project Assistance: Support special projects and company initiatives by coordinating tasks, monitoring deadlines, and ensuring timely completion.
Stakeholder Coordination: Serve as a point of contact for internal and external stakeholders, ensuring professional communication and collaboration.
Office Efficiency: Assist in maintaining office processes, and systems to support day-to-day operations.
Qualifications:
Bachelor's degree in Business Administration, Office Administration, Management, or any related field.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficient in MS Office, and online collaboration tools (e.g., Zoom, MS Teams).
Trustworthy and able to handle confidential information.
Detail-oriented, adaptable, and professional in dealing with people.
With or without experience - fresh graduates are welcome to apply.