Executive AssistantBright Star Industries, Inc.

An Executive Assistant, is responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. Provide high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. They keep the executive's communications organized so that they can easily access the most important information without having to sort through low-priority items. They manage the executive's daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation.
 
The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. Should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations
Duties and Responsibilities:
Providing administrative assistance, such as writing and editing e-mails and preparing communications on the executive's behalf
Maintaining comprehensive and accurate records
Performing minor accounting duties
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
Answering phone calls in a polite and professional manner
Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
Managing the executive's calendar, including making appointments and prioritizing the most sensitive matter
Acts as secretary of all corporate Team Meetings
Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld
Required skills and qualifications
1 or more years of experience in an administrative role reporting directly to upper management
Excellent written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Proficiency with office productivity tools and an aptitude for learning new software and systems
Flexible team player, willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information related to the company and its employees