Executive AssistantEventscape Manila Inc

As an Executive Assistant, you will play a pivotal role in the efficiency of our Operations division. Your main responsibility will be to provide comprehensive assistance to the Vice President for Operations (VPO), ensuring effective management and coordination of various departmental functions. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities:
Provide direct administrative support to the Vice President for Operations, including managing schedules, coordinating meetings, and handling correspondence.
Act as a liaison between the VPO and department heads, ensuring fluid communication and timely dissemination of information.
Maintain and update data management systems, ensuring that all trackers for VPO approvals are accurate and current.
Assist in the preparation of operational reports and presentations, gathering data and insights as necessary.
Facilitate smooth day-to-day operations of the VPO's office by efficiently managing logistical and administrative tasks.
Participate in meetings on behalf of the VPO when required, taking notes and providing follow-up on action items.
Assist in the management of projects and initiatives driven by the VPO, tracking progress and ensuring deliverables are met.
Minimum Qualifications:
Bachelor's degree in Business Administration or a related field.
Proven experience as an Executive Assistant or a similar administrative role.
Exceptional organizational and time-management skills.
Advanced proficiency in office management systems and MS Office suite.
Strong communication abilities, both written and verbal.
Detail-oriented with an aptitude for problem-solving.
Ability to handle confidential information with discretion.
Capable of working independently and as part of a team.
This position requires your presence onsite, our office is located on Makati.
Summary of role requirements:
Looking for candidates available to work:
Monday: Morning
Tuesday: Morning
Wednesday: Morning
Thursday: Morning
Friday: Morning
Saturday: Morning
2-3 years of relevant work experience required for this role
Working rights required for this role