Executive AssistantDOXA Talent

ROLE SUMMARY
A DOXA Executive Assistant plays a pivotal role in an organization, providing direct support to an executive. This position requires exceptional organizational skills, the ability to handle confidential information with discretion, and a strong proficiency in both verbal and written communication. This role includes two weeks of paid training time to start.
At DOXA, our goal is to help you learn and grow with your client. We deliver by supporting you in your learning journey and surrounding you with an Executive Assistant community. You must be open to learning new things and embracing opportunities.
SCHEDULE: 9:00 AM - 6:00 PM PST, MST, CST, or EST, follows Philippine Holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
ESSENTIAL FUNCTIONS
Executive Support: Own executive email and calendar management, including prioritizing, delegating, and preparing correspondence on behalf of the executive. This may also include supporting the executive's brand via social media, podcasts, etc.
Managing Up: Optimize your executive's time and workload effectively, as well as speak up and stay ahead of potential problems by providing the right information at the right time
Effective Communication: Act as the first point-of-contact and gatekeeper for the executive and drive internal and external communications, presentations, reports, and more
Anticipating Needs: Understand an executive's preferences, work style, and priorities. This could involve preparing materials for meetings, anticipating travel needs, or preemptively addressing scheduling conflicts
Meeting Management: Coordinate and facilitate executive-level meetings, including agendas, taking notes, and following up on action items with stakeholders
Project Management: Planning and ensuring that clients align with executive priorities, holding team members accountable, and following through with stakeholders
Personal Assistance: Support the executive in personal areas such as appointments, events, home needs, etc.
Continuous Improvement: Seek ways to improve executive efficiency and effectiveness by streamlining processes and implementing new solutions
QUALIFICATIONS
Bachelor's degree in Business, Finance, Management, Marketing, or similar preferred
Must have 2+ years of experience as an Executive Assistant working in a similar role
Strong computer aptitude, which includes experience with Microsoft 365, G-Suite, Canva, Zoom, Dropbox, Calendly, Slack, Trello/Monday.com/Basecamp/Asana (or similar), Adobe Acrobat, LastPass, LinkedIn, CRMs, ChatGPT, MidJourney/DALL-E (or similar), Jasper, AIMeeting tools, Expense Management tools
Strong organization, oral and written communication skills
Analytical skills with particular attention to detail
Aptitude in data management, analytics, reporting preparation
Ability to function in an autonomous environment-independent worker, self-directed
What awaits you upon securing the position?
Assured allowances
Leave credits
Overtime Pay
Night differential benefits
Comprehensive health and life insurance upon hiring, covering one free dependent
Special anniversary incentives
13th-month salary bonus
We provide the necessary equipment!
Other Details
Work Schedule: Night Shift
Full Time
Permanent WFH set-up
Summary of role requirements:
Looking for candidates available to work:
Monday: Evening
Tuesday: Evening
Wednesday: Evening
Thursday: Evening
Friday: Evening
2-3 years of relevant work experience required for this role
Working rights required for this role