Executive AssistantVirtual Staffing Solutions

Primary Responsibilities: Provide calendar management for CEO and The Executive Team ,as and when required Complete a broad variety of administrative tasks that facilitate the CEO and The Executives Team's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists and making travel arrangements when necessary Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO's style and organization policy Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a 'barometer,' having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO's needs in advance of meetings, conferences, etc. Provide 'gatekeeper' and 'gateway' role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO Work with the Executive Team to coordinate the CEO's outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships Manage all aspects of organization's office services. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization Replenish office materials such as snacks, printer supplies, paper, office supplies, etc. through coordinating with our Facility Manager. Ensuring that everyone is getting what they need to be at their best in performing their job on a daily basis Provide event management support as requested Provide hospitality to all guests and help to create a welcoming environment Invest in building long-lasting relationships both externally and internally Support in the strategic planning of Health and Wellness and Engagement Activities of the group across all sites Partner with Site Leaders and HR to celebrate and support events and town halls Collaborate with Site Leaders on events budgets and planning Support cross functional initiatives and other duties as assigned Other projects/duties as assigned for the overall benefit of the organization Qualifications/Experience: Strong ability to execute work with a diversity, equity, and inclusion lens Significant executive support experience, including supporting C-level executives Non profit board experience is highly-preferred Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials Technical proficiency and problem-solving skills related to: IT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications) Strong verbal and written communication skills Exceptional organizational skills and impeccable attention to detail High degree of professionalism in dealing with diverse groups of people, including Board of directors, senior executives, staff, community leaders, clients, and funded partners Make appropriate, informed decisions regarding priorities and available time Ability to complete a high volume of tasks and projects with little or no guidance
foundit

Ormoc City, Leyte
Permanent
Full-time