Executive AssistantJujuglow Cosmetics & Skincare Distributors Inc

JOB TITLE: EXECUTIVE ASSISTANT
Primary Responsibilities
· Provide comprehensive support services to the Office of the CEO that ensures a professional, responsive, and effective experience with the organization as a whole
· Acts as a liaison and first point of contact with internal and external customers, vendors, and team members, interacting with them in a professional and timely manner:
Responding to information requests, preparing the necessary documentation and ensuring follow-up actions;
Meeting with people of interest and other important associates of the company on behalf of executives
· Reviewing, overseeing, monitoring and responding to all internal correspondence and reports;
updating and maintaining existing contact lists.
Drafting written communications, reports, presentations, and spreadsheets:
Conducting research and generating reports by collecting data from various tools and/or consolidating it into reports.
· Managing the executive's professional and personal calendar and meeting requests, coordinating appointments and ensuring everything runs in a smooth, timely manner:
Ensuring tasks and projects are completed within deadlines;
preparing meeting agendas so as to maximize time efficiency;
taking notes during meetings and writing summaries;
booking conference rooms and other meeting locations;
securing venues and coordinating catering and other logistics when planning bigger events; and
handling travel and lodging arrangements.
· Filing and organizing paper and electronic documents, such as emails, reports, and other administrative records:
Converting paper documents to digital using a scanner;
preparing business reports and making data research when required; and
assisting with data entry and database maintenance.
· Ordering missing supplies and maintaining inventory, replacing materials and equipment as needed or instructed.
· Understanding and keeping up-to-date with the business' organization structure, policies, goals, and objectives.
· Do some other personal task.
· Managing and reporting expenses:
In some cases, performing accounting-related tasks
· To do other functions as may be assigned from time to time