Executive AssistantRemote Staff

13253 I Executive Assistant
Status: Full-Time (40 hours per week)
Schedule: 7:00 AM - 4:00 PM Manila Time | 9:00 AM to 6:00 PM AEST | Monday - Friday
Why choose Remote Staff?
100% Work from Home. No office-based setups. Manage your time efficiently and enjoy a work-life balance
15 years in the remote work industry. We've helped more than 8K Filipinos establish virtual careers with international clients since 2007
Competitive and negotiable compensation (depending on skill level & experience) *Terms and conditions apply.*
About the Company
The company is a community run, non-denominational, industrial kitchen where meals are prepared for distribution to needy people across Sydney. The company offers a place for people to come together and cook for a good cause.
We are seeking an enthusiastic and organised individual to join our team as a Volunteer Coordinator and Personal Assistant to our co-founder. This multifaceted role involves managing volunteers, providing support for Jewish events, and assisting with general administrative tasks to ensure the smooth operation of our organization.
Roles and Responsibilities:
Part 1: Volunteer Coordinator
Volunteer Management: Oversee all aspects of our volunteer program, from recruitment to recognition.
Volunteer Administration: Handle volunteer inquiries, sign-ups, and maintain comprehensive records of volunteer events.
Event Coordination: Efficiently manage and log volunteering events, ensuring a positive and rewarding experience for our volunteers.
Feedback and Surveys: Implement surveys to gather feedback from volunteers and identify areas for improvement.
Recognition: Develop strategies to recognize and appreciate the dedication of our volunteers.
Follow-up: Engage with volunteers who have signed up but were unable to participate and vice versa, to ensure engagement and commitment.
Part 2: Personal Assistant to the Co-Founder
Support for Jewish Events: Provide dedicated assistance to the Co-Founder in organising and managing Jewish events.
Communication: Handle email correspondence related to volunteer coordination for these events.
Design and Creativity: Create simple and visually appealing flyers, posters, and materials required for the events.
Liaison: Act as a liaison between the Co-Founder and key stakeholders, facilitating smooth communication and coordination.
Part 3: General Administrative Support
Back-End Assistance: Support the administrative needs of team members, stepping in for a team member as required.
Process Mapping: Create and maintain process maps to enhance organisational efficiency.
Research and Innovation: Conduct research to explore ideas for process improvement inspired by insights from the Founder.
Research and Innovation: Assist in researching software/tools related to ongoing projects.
User Acceptance Testing: Participate in User Acceptance Testing for various projects within the organization.
Data Entry: Provide ad hoc data entry support for projects and data transfers.
Requirements:
Strong organisational and communication skills.
Attention to detail and the ability to multitask effectively.
Knowledgeable in graphic design tools for creating promotional materials.
Familiarity with volunteer management systems is a plus.
Ability to work collaboratively and autonomously with the team members and stakeholders.
An understanding of Jewish customs and traditions would be beneficial but not mandatory.