Executive AssistantRX Direct Inc.

Job Description
As an Executive Assistant, She/he will play a critical role in providing high-level support to our executive team, contributing to the smooth and efficient operation of our organization. She/he will be responsible for managing administrative tasks, facilitating communication, and ensuring the executives can focus on their strategic responsibilities.
Administrative Support
· Manage the executives' calendars, scheduling appointments, meetings, and travel arrangements.
· Handle phone calls, emails, and other correspondence on behalf of executives, ensuring timely and appropriate responses.
· Prepare and review documents, reports, and presentations for accuracy and completeness.
Communication Liaison
· Act as the primary point of contact between the executive team and internal/external stakeholders.
· Coordinate and follow up on tasks, projects, and initiatives as directed by the executives.
· Disseminate information and directives from executives to relevant team members.
Office Management
· Maintain an organized and efficient office environment, including managing office supplies, equipment, and vendor relationships.
· Assist in onboarding new employees and provide guidance on office policies and procedures.
· Handle sensitive and confidential information with discretion and professionalism.
Meeting and Event Coordination
· Schedule, coordinate, and prepare materials for executive-level meetings, board meetings, and other events.
· Ensure meeting rooms are properly set up with necessary technology and supplies.
· Record meeting minutes and distribute them to attendees when required.
Project Assistance
· Assist in special projects and initiatives as assigned by executives, including research, data analysis, and reporting.
· Collaborate with other departments and team members to support cross-functional projects.
Others
· Other tasks may be assigned from time to time
Job Requirement
Bachelor's degree in BS Management or any equivalent work experience preferred.
Proven experience at least 1 to 3 years as an executive assistant or in a similar role.
Exceptional organizational and time-management skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite and other relevant software.
Strong attention to detail and problem-solving skills.
Ability to handle multiple tasks and prioritize effectively.
Discretion and professionalism when dealing with sensitive information.
Amenable to work on-site in Cainta, Rizal
Can start as soon as possible.