EXECUTIVE ASSISTANTPolytechnic University of the Philippines

Job Description
Description:
Pag-asa Steel seeks an Executive Assistant who will be responsible for supporting high level executives and managers, and performing wide range of duties including clerical, administrative, research, and management roles.
Duties and Responsibilities:
Providing a wide range of administrative and confidential support functions, requiring broad and extensive knowledge of each executive's schedule, and the company's practices, policies, and procedures
Preparing and revising correspondence, communications, presentations and other documents
Arranging and coordinating meetings and events
Developing and implementing an effective records management system
Providing and monitoring supply of administrative and office supplies
Managing and coordinating special projects (e.g. business development, marketing, and human resource initiatives) as needed
Researching, collecting and analyzing data to prepare and create reports and other documents
Maintaining office filing system, and implementing effective records management system
Coordinating closely with all departments across the organization
Liaising directly with clients and suppliers
Recording, transcribing, and distributing minutes of the meetings as needed
Performing other related tasks that may be assigned by supervisor
Qualifications:
Bachelor's Degree in Business Administration, or an equivalent combination of education and/or relevant prior experience
At least two (2) to three (3) years experience in providing support at a high level
Proven experience as an administrative assistant, senior executive assistant, or in other secretarial position a plus
Knowledge of standard office administrative and clerical practices and procedures
Knowledge of basic office management systems and procedures
Strong verbal and written communication skills
Strong analytical and problem-solving skills
Service orientation, outstanding interpersonal skills, as well as the ability to work independently
Project management, risk management, and time management skills
Ability to multi-task, adapt, and learn quickly
Superior organization skills and attention to detail
Proficiency in Microsoft Office (Excel, Powerpoint, Word) and email software mandatory, experience with ERP and reporting software a plus
Drive, motivation, and positive attitude (willingness to accept feedback, learn, and improve)
Integrity, excellence, professionalism, and teamwork
Requirements:
Skills:
Self-Management, Critical Thinking, Computer/Technical Literacy, Interpersonal Abilities, Adaptability/Flexibility, Fast Learner