Executive AssistantThe Philippine Operations Center Global Solutions, Inc

Job Description
Responsibilities:
To support and act as an executive administrative assistant for the CEO/Business Owner/Project
Schedules and organizes complex activities such as meetings, international travel, conferences, and department activities for all members of the executive team
Effectively and efficiently communicate with executives on a Executive level with excellent follow-up and follow-through skills
Manages all calendar events
Draft written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
Send communications to all Stakeholders as necessary, regarding company policies and updates
Organize regular and ad hoc meetings, conferences, and events
Maintain highly confidential information
Document Management
Responsible for carrying out the paperwork required and checking the documents while receiving them so that they comply with business and legal requirements.
Maintain the electronic filing system, scanning, photocopying, and storing digital documents
Oversee and support all administrative duties in the office and ensure that office is operating smoothly
Manage office supplies inventory and place orders as necessary
Perform receptionist duties: greet visitors, and answer and direct phone calls
Receive and sort incoming mail and deliveries, and manage outgoing mail
Develop office policies and procedures, and ensure they are implemented appropriately
Manage office day-to-day activities
Identify opportunities for process and office management improvements, and design and implement new systems
Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
·Required:
Preferably Bachelor's degree in business administration, communications, or a related field
work experience in an administrative/office management role & HR functions
Must have exceptional attention to detail
Strong organizational and time management skills, and ability to prioritize
Must be a self-starter and driven
Excellent communication and interpersonal skills
Strong problem-solving skills and analytical abilities
Must be proficient with Microsoft Office and Google
Willing to work onsite and travel
Willing to work long and flexible hours as needed
May require travel as needed
With high exposure to government and other task
This is an ONSITE set up in CEBU