Executive AssistantMultiplyMii

Executive Assistant
What we are looking for:
MultiplyMii is in search of an Executive Assistant with a background in Project Management, to be assigned to our US based client, who works very closely with founders of successful businesses to actively and strategically plan for profitable exits.
The successful candidate will understand the core functions of the CEO, possess a high degree of self-confidence and executive presence, and have the ability to proactively anticipate and manage challenges.
Beyond your experience, we are also looking for someone who is professional and possesses impeccable English communication in written and verbal form.
This role is 100% remote work.
Your responsibilities will include but not be limited to:
General executive assistant support
● Be responsible for email and calendar management, organising meetings and booking travel and logistics
● Facilitate and/or participate and take minutes of meetings and workshops, follow up with action items; as well as providing timely status updates on high priority tasks/projects.
● Exercise administrative judgment and assumes responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area
Lead Management
● Proactively respond to recurring queries of potential customers/prospects, and filter high level or urgent queries to the CEO
● Provide relevant information and materials about products and services to prospects
● Monitor and update the prospect pipeline tracker while regularly communicating promotions, sending reminders and offers to the high probability prospects
Customer Care
● Monitor email and social media channels to reply to inquiries, and provide summary of urgent/high value messages for the CEO Product & Service Delivery
● Regularly monitor and verify payments made in Stripe
● Collate FAQs from webinars to create more intuitive materials and content for newsletters
● Send communication for upcoming events and live sessions and ensure links are working to improve turnout
● Identify upsell opportunities
● Monitor customer tracking system/active subscriptions and follow up on overdue invoice payments in a professional and timely manner.
● Liaise with external vendors/partners for performance reports and provide CEO high level summary and analysis.
Your capabilities:
● 3+ years of experience as an project manager, project assistant or executive assistant
● Experience working in project teams, either with or as a project manager
● Excellent communication skills both written and verbal
● Highly organized with keen attention to detail and timelines
● Self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately
● Someone who seeks out issues and owns driving solutions to them, while keeping all resources informed of progress
● High level of personal accountability
● Comfort with numbers and quantitative analysis a bonus
Why MultiplyMii?
One clear benefit for you beyond the long list at the bottom is that MultiplyMii will be there to hold your hand every step of the way, providing you and the client on-boarding, supporting your unique needs, handling any challenges that might come up in your work environment. We are here to give you (and our client) every opportunity to get it right and nurture this relationship.
● Competitive salary
● Training and mentorship
● Awesome culture and work from home set-up
● SSS, Philhealth, and Pag-ibig
● Healthcare (HMO)
● 13th Month Pay
● Paid incentive leave
● Yearly performance review
Powered by JazzHR
MultiplyMii

Philippines
Permanent
Full-time