Executive AssistantShopee

Job Description:
Schedule meetings and manage appointments of the executives with consideration to different
time zones across the regions, and aligned with incumbent local and regional Executive Assistants * Be able to book meeting venues for face-to-face appointments and generate meeting links for
remote appointments * Extends support to regional executives whenever they are in the country
Perform secretarial works such as typing, printing, scanning, screening incoming snail and
electronic mails, and other related tasks * Coordinates closely with the PR team in managing the events that require the executives'
participation * Maintain files and records ensuring easy retrieval and trace when needed
Prepare business correspondences to concerned parties as needed
Coordinate for the bookings of plane tickets for executives, hotel accommodation & transfers, renewal of passports, facilitation of visa applications, ensuring that travel requirements are accomplished and arrangements are properly coordinated
Coordinate for messengerial or courier requirements for urgent documents when working
remotely * Monitors emails and provide support in making sure documents are endorsed by reviewing
parties and approved with no delays * Other administrative tasks required by the executives being supported
Requirements:
Bachelor's degree in Human Resources or any related field
Minimum 5 years of related experience as an Executive Assistant supporting top level executives in a large organization
Highly reliable in handling confidential information
Can anticipate and be perceptive of the preferences of the executives being supported
With excellent communication skills, both written and spoken English
With great stakeholder management, able to coordinate with anyone in the organization
Able to work independently with minimum to no supervision
Can utilise Google Suite, Microsoft Office and Adobe Acrobat
Can work in a fast-paced environment
Flexible to work remotely but will also required to be onsite in Ortigas
Shopee

Philippines
Permanent
Full-time