Executive AssistantClark Outsourcing

Why work for us?
Join the coolest workplace in Clark as an office-based Executive Assistant! We need a highly driven individual who can work directly with one of our US clients. You'll have the freedom to organize your day-to-day tasks while we provide you with all the resources you need for success. Definitely, no micromanagement!
If you're looking for a refreshing workplace without the usual stress of corporate life, we're the right match for you.
Responsibilities:
Support the firm's Partners
Organize client meetings
Project management
Display professional communication via phone, text, and email at all levels
Calendar management including conference calls, vacations,travel bookings, itineraries and Visa coordination
Phone management (inbound and outbound) and data entry
Scheduling, appointment setting, complete monthly expense reports
Manage client CRM tool
Compile daily report
Update various Trello boards, Google drive folders, Google documents, and other tools
Coordinate travel (book flights, hotels, travel research, ect)
Various Research Tasks - Some of these will require phone calls and strong problem solving skills. They may look easy and simple but often aren't
Support office administration like ordering supplies,managing conference logistics, production of materials like presentation books and reports, event planning, and other administrative support needed
Source, manage, and follow up via email and phone with various contractors when needed
Requirements:
A smart Bachelor Degree holder in any field
A minimum of 3 years equivalent experience
Excellent English language skills (written and speaking)
Proven Project Management experience in a fast paced enterprise environment
Proven experience in Insurance companies
Prior knowledge of Google Suite (email, calendar, docs, sheets)
Experience and familiarity with Notion, Trello, Salesforce , Expensify, Quickbooks, others accounting tools
Highly trainable and comfortable in using new platforms
Can handle tasks assigned independently and deliver high-quality work under minimum supervision
Highly organized with keen attention to detail
Strong prioritization skills and can seamlessly multitask
Proficiency in MS Office and Google Suite
Experience in Marketing is an advantage.
Excellent time and task management skills
Strong problem solving skills
Confident in any engagement across all levels at all times
Excellent presentation skills
Ability to work independently and meticulously
Able to demonstrate initiative
Adaptable and comfortable in interacting with colleagues at all levels