Executive AssistantRBT Consulting

Description
Duties and Responsibilities:
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
- Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries
- Prepares reports by collecting and analyzing information
- Represents the executive by attending meetings in the executive's absence and speaking for the executive
- Maintains customer confidence and protects operations by keeping information confidential
- Completes projects by assigning work to clerical staff and following up on results
- Secures information by completing database backups
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies
- Contributes to team effort by accomplishing related results as needed
Qualifications:
- Bachelor's Degree in Mass Communication, Business Administration or any related field
- With a background in IT
- 3-5 years of administrative experience
- 3-5 years of executive assistant experience
- Excellent written and verbal communication skills
- Reporting skills
- Scheduling
- Computer software skills including Microsoft Office
- Organization skills
- Time management skills
- Presentation skills
- Office equipment maintenance
- Experience managing multiple calendars
- Willing to work in Mandaluyong
Requirements
Minimum education level: Bachelor ́s Degree
Years of experience: 3
Language(s): English
Availability for travel: Yes
Availability for change of residence: Yes

Mandaluyong, National Capital Region ·  Today, 11:38 PM
Work type
Full Time