Executive AssistantEMD General Office Services

Environmental Technology Pte. Ltd, headquartered in Singapore and their exclusive support provider, EMD General Office Services based in Minglanilla, Cebu are looking for dynamic, energized and motivated individuals to join our growing team.
The ideal candidate will be reporting directly to the Chairman. The Executive Assistant to the Chairman provides executive, administrative, and development support to the Chairman and Board of Directors, as well as the Senior Leadership Team (SLT) and HR. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Chairman. The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
 
BENEFITS:
SATURDAY AND SUNDAY DAY-OFF
EXCELLENT GROWTH AND ADVANCEMENT OPPORTUNITIES
OPPORTUNITY TO TRAVEL
LAPTOP PROVIDED BY THE COMPANY
WEEKLY INTERNET ALLOWANCE
MONTHLY ELECTRICITY ALLOWANCE
COVID-19 considerations: Temporary Work from Home until this year
 
QUALIFICATIONS:
Candidate must possess at least Bachelor’s/College Degree, preferably Political Science, Law, Business Administration/Management/Commerce or equivalent with extensive administrative experience.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Five to ten years providing support for upper-level management in a related organization
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and clients
Ability to conduct research and present data in a succinct and well-written manner.
Ability to work independently and with professional discretion.
Excellent writing, editing, grammatical, organizational, and research skills
Thorough understanding of office management procedures and legal contracts management
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Proficiency in MS Office
**PRIMARY RESPONSIBILITIES:
 
Executive Support
Assists the Chairman/CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
Communicates with the general staff on the Chairman/CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the SLT, The Management Team (TMG), and members of ET staff. (See Management Support.)
Drafts reports, grants applications,  proposals; prepares and coordinates oral and written communication with BOD and clients
Supports Chairman/CEO in his external commitments related to business, including service on external boards, committees and other groups.
Board Support and Liaison
Serves as the President’s administrative liaison to the Board of Directors and manages Board activities, which include coordinating semi-annual Board meetings and dinners; semi-annual Board staff lunches/receptions/new Board member orientations; arranging hotel accommodations for out-of-town Board members; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials. Research potential Board members for the Nomination Committee.
Coordinates Executive, Finance, Governance & Nominating, and Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off site to support the Chairman’s agenda.
Maintains Board portal (Directors Desk).
Management Liaison
·Participates as an adjunct member of the SLT including assisting in scheduling, attending meetings. Represents the Chairman in designated meetings as required.
Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
HR Support
Administratively supports HR Head (recruiting support, documents formatting, surveys set up and other administrative tasks), drafts emails and other correspondence as directed.
Legal/Research Management
Perform basic legal research and analysis
Interpret laws, rulings and regulations in legal documents
Compile, proofread and revise drafts of legal documents and reports
Office Management
Providing administrative support to department managers, staff and Chairman
Preparing business correspondence, documentation and presentation
Preparing reports on expenses, office budgets and other expenditures
Maintain a company calendar and schedule appointments
Update office policies and procedures
Organize a filing system for important and confidential company documents
Monitoring and maintain office equipment and inventory supplies, orders placement supplies as needed
Submit inventory records to Finance for reconciliation and auditing purposes
Travel Management
Preparing travel arrangements and accommodations for office executives and managers
Overseeing and preparing expense reports and budgets for travel using Expensify report
Implement and orient travel policies to travelling staffs
Events Management
Provides administrative support (procurement) to Marketing/Sales team during global exhibits/events
Responsible to engage with Event’s organizers for requirements
Prepare applications for grants and awards
****How to Apply
 
For more company info, visit our website at https://diaperrecycling.technology/our-company/
You may call/ text 0995-553-0479 | (032) 490-3757 for more details.
 
Job Type: Full-time
COVID-19 considerations
Work from Home arrangement.
 
For more information about our company, visit our website: http://https://diaperrecycling.technology/

2 to 4 Years Experience
Open to Work From Home