Executive Assistant to ceoOffensive Security Certifications Inc.

About Offensive Security 
 
Offensive Security (OffSec) is the world’s most trusted provider of cyber security training and certification. Our rigorous training programs are industry-standard and our certified alumni highly sought-after.  We help businesses, government, and educational institutions more secure.  We help individuals enter or advance their careers in cyber security.
 
Built upon the belief that the only way to achieve sound defensive security is to take an offensive approach, we help people develop the Try Harder mindset with hands-on, real-world like labs, and equip them with the skills to succeed in tackling the challenges of cyber security in everyday life and work.  Our mission is to empower the world to fight cyber threats by inspiring the Try Harder mindset.  
 
Excited about our mission and what we do? Apply and join us!
 
EXECUTIVE ASSISTANT TO CEO
 
Job Purpose
 
We have a globally distributed team. We are growing fast.  Our leadership team and our CEO are based in different parts of the world, with most of them based in the U.S. across several time zones.  Our CEO works closely with many people in the company across many time tones.  Our CEO also has meetings with external people including the board of directors. This Executive Assistant (EA) to CEO is to assist the CEO to manage the CEO’s calendar, schedule meetings as needed with both internal and external people, provide assistance for all aspects of the CEO’s travels, and many other ad hoc projects across the company. The overall goal of the CEO’s EA is to help the CEO do a better job by taking care of all the logistics and tactical tasks wherever possible. 
 
Duties and Responsibilities
Act as point of contact to the CEO among executives, employees, clients and other external partners
Proactively manages the CEO’s calendar
Timely schedule internal and external meetings, coordinating with other people’s EA and calendars as needed 
Format internal and external communication – memos, emails, presentations, reports
Prepare and submit expense reimbursement for CEO when needed
Make travel arrangements for CEO including buying airplane tickets, arranging for ground transportations, lodging, etc.., as needed
Plan, organize and handle arrangements for company functions and events in coordination with various departments
Learn to know what are important to the CEO to anticipate tasks
Able to prioritize tasks to ensure urgent and important tasks are done on time
Perform all activities required by CEO and other executives as needed
Qualifications
Excellent written and verbal communications skills
Organized, excellent skills at managing a to-do list
Detail oriented
Self starter
Ability to manage stress and get things done under tight deadlines
Able to multitask when needed
Fast learner, open to learn new skills and tools
Ability to organize daily workload and prioritize multiple tasks seamlessly with excellent attention to detail 
Proactive approach to issues and concerns with strong decision-making skills; good judgement calls
Ability to remain cool under pressure
Strong interpersonal skills and the ability to build relationships with stakeholders including board members, SLT and staff and external partners at discretion
Highly ethical with a sense of doing the right thing – will be dealing with significant information and needs to understand to keep information confidential
Education and Work Experience Requirements
Holder of a Bachelor’s Degree
3+ years of EA experience to senior leaders of foreign nationals, EA to a remote leader plus
Hands on experience with modern communications tools: Slack, email, Google GSuites, MS Office Suite, knowledge of video editing a plus
Working Conditions
This position is for work from home with high speed internet connection
Work hours is from late afternoon to late night in order to overlap with the CEO 
This position requires accessibility to Offensive Security systems and interfaces, and adherence to all security protocols and policies

2 to 4 Years Experience