executive assistant/ Operations AssistantRemote Workmate

Job Description
Virtual Assistant (Part-Time | Morning Shift)
Full-time 40 hours per week
Php 38,000 take-home pay monthly
Monday to Friday, 5:30 AM to 2:00 pm PH Time
About the Company:
Become a part of an awesome company that aims for work-life balance, long term relationships and guarantees your payment for work done with our clients. We are continuously expanding our team of highly qualified online professionals to work with us.
About the Client:
The role focuses on assisting the busy operations of a successful cloud solutions delivery company based in Australia and its CEO. With a primary focus on working closely with the CEO and the daily demands of that role, the successful candidate will have to ensure that projects are monitored properly and moving as scheduled.
More than providing mundane clerical support, the need for a sharp and goal-oriented Operations Manager is another key function of this role.
About the Role:
Executive Assistant Responsibilities:
Act as the point of contact between the CEO and internal teams and other stakeholders
Manage the CEO's inbox ensuring that all important items are attended to with priority
Help direct the CEO's day by providing valuable updates on important tasks and challenges on projects or other identified deliverables
Respond to emails when appropriate and ensure a continuous flow of communication
Manage calendar and schedule meetings and appointments
Take dictation and minutes of meetings as needed
Produce and manage reports, presentations, and briefs as required
Hold the CEO responsible for matters assigned to him and help drive his efforts to what's needing his attention most
Other ad-hoc tasks as assigned
Operations & Project Management Responsibilities:
Monitor and report on ongoing and upcoming projects as needed
Based on timelines, review accomplishments, help move people and processes along and help identify bottlenecks
Represent the CEO when needed during huddles or sessions to diagnose issues and analyse them for potential resolutions
Carry out an efficient monitoring process to keep you abreast with all internal projects
Basic bookkeeping tasks using Xero, including invoice preparation, distribution and debtor reminders, and adding bills via HubDoc or Xero
Coordinate and collate team's touchpoints for performance evaluations (KPIs)
Pitch in on copywriting bound for postings online to help capture both the nontech and tech-savvy audience or demographics
Qualifications:
Solid experience as an Executive Assistant for at least 4 years
Strong competencies related to operations and/or project management
Knowledge of office management systems and procedures
Basic bookkeeping (invoicing) via Xero is a plus
Background or experience in cloud solutions (Microsoft Solutions) or related technology will be highly regarded
Outstanding organizational and time management skills
Quick and accurate typist with Microsoft 365 experience, including proficiency in Outlook, Teams, SharePoint and Word
Ability to multitask and prioritize daily workload
Excellent verbal and written communication skills and comprehension
Innate leadership abilities with the capacity to drive people forward
Effective communicator who can easily relate well with all levels within the company
Objective and open to criticisms
Highly organized and pays careful attention to detail
Highly professional and carries him or herself well especially when corresponding on the CEO's behalf
Independent, self-sufficient, and highly resourceful
Values integrity and reliability
Has a good initiative to keep the client abreast at all times
To apply, please click the link below:
Upload a Word version of your resume as well as a short cover letter (BOTH ARE REQUIRED) explaining two things: the notable achievements and skills you're most proud of, and why you're the ideal candidate for this job.
Note: Only applications made thru the link above will be entertained.
If you are encountering issues in attaching your resume to your job application, please send the word file directly to [Protected Info] and put in the subject line: "To (name of the contact/recruiter): Application for (insert job title) with Job ID (insert job ID)
Home Based Requirements:
Fast and reliable wired DSL internet connection of not less than 5mbps
Quiet, private home office free from noise background or distractions
Updated computer (pc or laptop) and excellent quality microphone, and headset.
If you are looking for an exciting role without the hassle of daily commute, then this job is perfect for you!
Remote Workmate

Philippines
Permanent
Full-time