Executive Assistant (clark office-based)SHORE360, INC.

Roles and Responsibilities
Attend all meetings, type meeting notes, and disburse to all involved
Set up meetings and send them out to all required
Collate weekly reports and send to CEO (assist in developing what reports are required from which companies)
Events - Organising EOFY, EOY party, special events, and launches including liaising with other offices to ensure continuity with the CEO
Assist in setting up all events for G&P(747 Gratitude & Pasta business)
Book Zoom calls
Coordination of CEO, COO, and CFO calendars and meetings
Manage 365 Sharepoint Admin folders and document storage, implement best practice systems for storage
Update and manage SOP's
Special Projects - Assist with strategy days, office moves, system upgrades, etc
Assist in setting up systems and procedures for all new entities
Assist in setting up all-new systems and procedures for MSG
Assist in creating a checklist for new business start p pack/onboarding
Other tasks as directed
Acting as the point of contact among executives, employees, clients, and other external partners
Managing information flow in a timely and accurate manner
Managing executives calendars and set up meetings
Required Experience
Excellent written and communication skills acquired over 10+ years in customer-centric and support services level
Maintain a professional and confidential working style, with motivation, dedication, integrity, and humor
Excellent capacity to retain new methods of working, to embrace ideas with efficiency and flexibility
Project coordination involving influencing and negotiating with stakeholders on deliverables and timeframes.
Advanced computer software skills including Microsoft Project, Excel, Word, PowerPoint, and Outlook
Experience using Xero (data entry and accounts payable), SharePoint, and Microsoft 365
Minimum Qualifications
Accounting/financial experience preferred
Construction, Property Development, or Manufacturing experience preferred
A Successful Candidate must have
Excellent written and verbal communication skills
Excellent time management skills
The ability to interpret financial data with attention to detail and reliability
ShoreXtra Perks
Free barista-style coffee
Free parking and jeepney services
Highly engaged team
Unlimited potential for growth
Challenging role
Fun and family-oriented working environment