Executive Assistant - bookkeeperElevate and Delegate

Our client is a premier outdoor remodeling contractor in the Eastcoast that is looking for an Executive Assistant - Bookkeeper to perform a variety of administrative tasks and support our company's senior-level managers. Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. You will also maintain their financial records, including purchases, sales, receipts, and payments. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities
Manage scheduling and calendar appointments for the executive.
Coordinate and organize meetings, including sending out invitations and preparing meeting materials.
Assist in preparing and proofreading business documents, such as reports, presentations, and correspondence.
Handle email and phone communication, ensuring timely responses and accurate message forwarding.
Perform basic bookkeeping tasks, such as recording expenses, managing invoices, and reconciling financial records.
Maintain an organized filing system for important documents and records.
Conduct research on industry trends, competitors, and potential business opportunities.
Assist with travel arrangements, including booking flights, accommodations, and transportation.
Provide administrative support, including managing to-do lists, organizing files, and handling routine administrative tasks.
Maintain confidentiality and handle sensitive information with discretion.
Manage spreadsheets related to project timelines, cash flow, and other project specific tasks
Fill out paperwork necessary for completion of projects. i.e. permits.
Manage different tasks related to marketing, such as marketing material sourcing and purchasing, sourcing design work, researching different marketing avenues
Organize and track prospects and customers through CRM
Requirements
At least 2 years experience as an Executive Assistant or similar role
Must have a bookkeeping experience
Must have an experience in Quickbooks
Must have excellent written and verbal communication skills
Must have a strong attention to detail
Benefits
Paid Time-off
Paid Holiday
Salary: $800 - $1000 USD/month
Technical Requirements
Dedicated workstation at home
30 MBPS minimum Internet connection
Backup device and Internet in times of power outages