Executive Assistant - asset management firm (philippines)Hire Overseas

We're seeking a top-tier Executive Assistant for a dynamic asset management firm who excels at executive-level support and stakeholder coordination. This role demands someone who can seamlessly manage complex calendars, facilitate high-stakes meetings, and streamline operations for maximum efficiency.You'll be the strategic right-hand supporting investment decisions, client relationships, and day-to-day operations in a fast-paced financial environment. If you're detail-oriented, proactive, and thrive on keeping executives laser-focused on what matters most, this is your opportunity.🎁 Perks & Benefits
💵 Paid in USD every 15th & 30th of the month
🏖️ Up to 14 days of Paid Time Off per year
🌏 Flexible holiday observance based on your location
🏡 100% remote - work from anywhere
💼 Direct exposure to asset management and investment operations
🚀 Work with a results-driven team managing significant financial portfolios
🧩 What You'll Be Doing
📧 Email & Calendar Management
Prioritize and manage the executive's inbox with strategic filtering
Coordinate complex calendars across multiple time zones and stakeholders
Schedule and reschedule meetings with investors, clients, and team members
💬 Communication & Stakeholder Management
Serve as the primary point of contact between executives and key stakeholders
Draft professional correspondence and investor communications
Manage Slack channels and ensure timely response to critical messages
🤝 Meeting Management & Client Accountability
Prepare detailed meeting agendas and briefing materials
Send pre-meeting reminders with action items and expectations
Follow up post-meeting with accountability summaries and next steps
⚡ Workflow Optimization
Streamline daily operations and eliminate inefficiencies
Create and maintain standard operating procedures
Anticipate needs and proactively address potential roadblocks
🌟 Nice-to-Have Skills
📋 RIA Compliance Knowledge - Understanding of regulated investment advisor requirements
📰 Newsletter Creation - Design and distribute client updates and market insights
🔗 LinkedIn Management - Maintain executive profiles and engagement
🎪 Remote Event Coordination - Plan and execute virtual client events and webinars
📊 Investor Updates - Assist with quarterly reports and investor communications
📱 Content & Social Media - Basic content creation and social media oversight
✅ Who You Are
3+ years of experience supporting executives in financial services, asset management, or a similar high-stakes environment
Deep understanding of confidentiality and discretion required in financial settings
Excellent written and verbal communication skills
Strong organizational abilities with attention to detail
Proactive problem-solver who anticipates needs
Comfortable working with sensitive financial information
📩 Application Process OverviewOur comprehensive selection process ensures we find the right strategic fit: * Initial Application - Submit application with relevant financial services experience
One-way Video Interview - Record a brief video showcasing your executive support approach
Practical Assessment - Complete a calendar management and communication challenge
Recruitment Interview - Initial screening focusing on financial services experience
Executive Interview - Discuss role alignment, discretion, and workflow optimization
Client Interview - Final interview covering stakeholder management and team collaboration
Background & Reference Check - Professional reference verification and compliance screening
Job Offer - Successful candidates receive a formal offer with competitive compensation
We provide feedback at each stage and maintain transparent communication throughout the process.
Hire Overseas

Philippines
Permanent
Full-time