Executive Assistant (admin & project manager) - a107Pearl Talent

Work Arrangement: Remote, with overlap required in CST working hoursJob Type: Independent Contractor, Full-timeWork Schedule: Monday to Friday, 8:00 AM - 5:00 PM CST, with occasional flexibility for urgent tasks or weekend check-ins during peak seasonsLocations:
Philippines
LATAM (Mexico, Colombia, Argentina, Brazil)
Other remote regions with strong English communication and startup experience
About Pearl TalentPearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.Hear why we exist, what we believe in, and who we're building for:Why Work with Us?
At Pearl, we're not just another recruiting firm-we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.Role Overview:As an Admin / Office Manager, you'll play a key role in ensuring seamless daily operations, supporting leadership, and driving organizational efficiency. This role is both strategic and hands-on-you'll manage administrative workflows, streamline processes, and provide essential executive support while keeping projects, finances, and documentation on track. It's ideal for someone highly organized, proactive, and solutions-oriented who thrives in fast-paced, dynamic environments.Your Impact:
Your work will directly enable leadership to focus on strategic priorities while ensuring the business runs smoothly day-to-day. From managing critical documentation and financial tracking to supporting HR and coordinating projects, you'll be the operational backbone of the organization. Within your first 90 days, you'll be streamlining processes, ensuring compliance, and leading efficiency improvements that create lasting impact across the team.Core Responsibilities:1. Operations & Administration
Oversee daily office operations including vendor coordination, supplies, and facilities support
Manage invoices, contracts, compliance paperwork, and personnel records
Organize and maintain digital and physical filing systems (SharePoint proficiency required)
Track budgets, expenses, and petty cash while assisting procurement of supplies and services
2. Executive & Leadership Support
Manage complex calendars, meetings, and time-sensitive communications
Coordinate domestic and international travel, accommodations, and itineraries
Draft, proofread, and manage email communications on behalf of leadership (after acclimation)
Prepare reports, presentations, and summaries for decision-making
3. Project & Resource Management
Track deadlines and ensure milestones are executed efficiently
Support process improvement initiatives to streamline workflows
Coordinate with vendors, suppliers, and legal counsel on contracts and agreements
Use farm management and productivity software to monitor operations and inventory
4. Data & Financial Support
Perform data entry and reporting using platforms like Harvest Profit, John Deere, Reap, QuickBooks, and Monday.com
Track production metrics and generate performance reports
Assist with AP/AR and office expense reporting
5. HR & Team Coordination
Support onboarding and maintain personnel documentation
Ensure payroll, compliance, and onboarding paperwork is accurate and timely
Foster positive relationships with internal team members and external stakeholders
RequirementsMust-Have:
3-5 years of experience in operations management, project management, or executive assistant roles
Strong organizational, multitasking, and problem-solving abilities
Excellent written and verbal communication skills
Proficiency in Microsoft SharePoint, Office Suite (Excel, Word, PowerPoint), and Teams
Experience with accounting systems (QuickBooks preferred)
Ability to work independently with integrity, discretion, and a proactive mindset
Nice-to-Have:
Experience in agriculture or with farm management software (Harvest Profit, John Deere, Reap)
Familiarity with contracts or basic legal knowledge
Strong IT and data visualization skills (Excel, Tableau, or similar tools)
Background in expense tracking, budgeting, and workflow optimization
Benefits
Competitive Salary: To be discussed during the interview, based on experience and skills
Remote Work: Fully remote-work from anywhere
Generous PTO: In accordance with company policy
Direct Mentorship: Grow through guidance from international industry experts
Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Work and connect with professionals around the world
Our Recruitment Process: * Application
Screening
Initial Interview
Skills Assessment
Final Interview
Job Offer
Onboarding
Ready to Join Us?If this role aligns with your skills and career goals, we'd love to hear from you. Apply now to take the next step in your journey with Pearl.
Pearl Talent

Davao Region
Contract
Full-time