executive and Project AssistantMultiplyMii

Executive and Project Assistant
What are we looking for:
Multiplymii is in search of an exceptional Executive and Project Assistant, who will be working with our Melbourne-based client. Reporting directly to the CEO, you'll be involved in a diverse set of activities across the business and impacting organisational operating standards, and efficiencies.
Beyond your experience, we are also looking for someone who is professional, as well as someone who is curious and self-driven, interested in problem solving, research and a diverse range of tasks and topics in any given day and week and that will change dynamically over time. We are also looking for someone experienced in working with a fast paced, start-up environment and who is a strong communicator, likes to learn and takes pride in their work.
This role is 100% work from home.
Your responsibilities will include but not be limited to:
General executive assistant support
Receive all written communication for the CEO (and Executive Team)
Be responsible for email and calendar management, organising meetings and booking travel and logistics
Facilitate and/or participate and take minutes of meetings and workshop, follow up with action items; as well as delegating tasks to internal team members using project management tools
Develop and maintain processes into the project management software (ClickUp)
Other personal and administrative support as required
Exercise administrative judgment and assumes responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area
Specific business and project support
Support the CEO to prepare business proposals, reports and presentations
Collect and collate quotes/scope of work from different vendors and suppliers
Produce weekly, monthly, year end reports with data from different sources
Prepare materials for executive meetings and presentations
Prepare end of week updates (newsletters/ blogs released - Internal and External updates)
Assist in creating presentations for clients and internal team meetings
Locate and compile information; formats reports, graphs, tables, records and other sources of information (ClickUp and other Process Documentation software that is used by the company)
Execute specific research tasks and projects
About You:
3+ years of experience as project assistant or executive assistant
Excellent communication skills both written and verbal
Ability and willingness to work remotely
Driven and eager to learn new things
University degree preferred but not essential
Comfort with numbers and quantitative analysis
Why Multiplymii?
Multiplymii, a managed recruitment services company is growing FAST and we are currently hiring an exceptional Executive Assistantr who desires to be part of an exciting organization that rewards and values its team members.
One clear benefit for you beyond the long list at the bottom is that MultiplyMii will be there to hold your hand every step of the way, providing you and the client on-boarding, supporting your unique needs, handling any challenges that might come up in your work environment. We are here to give you (and our client) every opportunity to get it right and nurture this relationship.
Competitive salary
Training and mentorship
Awesome culture and work from home set-up
SSS, Philhealth, and Pag-ibig
Healthcare (HMO)
13th Month Pay
Paid incentive leave
Yearly performance review
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MultiplyMii

Philippines
Permanent
Full-time