executive Administrative AssistantRemote Workmate

Job Description
Executive Administrative Assistant (Part Time - Night Shift | USA Client)
Part-Time 20 hours per week
Php 15,000 take-home pay monthly
Monday to Friday, 9:00 pm - 1:00 am PHT Work Schedule
About Remote Workmate:
Become a part of an awesome company that aims for work-life balance, long term relationships, and guarantees your payment for work done with our clients. We are continuously expanding our team of highly qualified online professionals to work with us.
About the Client:
Our client based in the USA specializes in supplying metal, plastic, and rubber components and related assemblies. They are a world class company that supplies directly to European and North American markets for heavy industry, automotive, light industry, and consumer goods. This includes experience in sub-markets such as: electrical motors, truck, tractor, bus, forklift mast, automotive, gas and oil, valves, construction/mining and specialty purpose vehicles, hydraulic cylinders and actuators, gearboxes, and waste water filtration.
About the Role:
Office Management:
HSA - Year End. From copies of the client's account statements.
Travel Arrangements - Domestic and International.
Research Projects
Correcting Word Documents.
Creating and Maintaining Excel Documents.
Quality Control:
Logging, Initiating, generating E-files, tracking 8D's and Deviations.
Sourcing:
Logging, Initiating, and generating e-files.
Generating RFQ Covers and Excel Matrix.
Generating Quotes to Customer. (note: training will be provided. It usually takes 3hrs to put 1 quote together and around 80% of the steps will be done by the staff)
Sales/Marketing:
Initial Review of Cold Calling Lists from IVC, Associations, Shows, specific industry focus lists - weeding out non-manufacturers, identifying contact information (Website/phone/name/email/location) (note: Google and LinkedIn leads research)
Maintain spreadsheet of material managers, commodity managers, purchasing managers, for companies that are consumer of our product. 3 - 5 per company.
Need company main phone number where the contact sits, direct phone number of contact, email address, position title, and confirmation that they still work in that role.
Make phone calls as needed to determine key contacts and contact information if not available via internet/social media. (note: CSM to help set-up calling via Google Voice/Skype)
Financial Management/Bookkeeper:
Capable to do Quickbooks On-line, but will not perform this duty early on. Possibly later. (note: they have hired a CPA office to do their books located just 2 miles away from their office but they may start having the staff do tagging expenses and such on Quickbooks when they are confident enough with the skills of the staff)
Specific Research Tasks
Operations:
Commission Invoices
Debit Memo's
General Guidelines:
Access to Drop Box.
Interface directly with different department Managers.
Qualifications:
Minimum 2 years experience in an executive administrative/assistant role.
Experience using QuickBooks required
Strong English communication skills with awesome writing capability
Highly skilled researcher
Proven track record of organizing and managing executive travel itineraries, meetings, and the likes
Efficient with email, scheduling, and calendar management etc.
High level rapport-building skills and etiquette; can get through gatekeepers
Ability to follow processes and procedures and document them in great detail
Highly skilled in dealing with numbers
Ability to execute tasks with high professionalism and prioritization
Tech-savvy: quick learner for new platforms and systems
Highly disciplined, extremely organized, and pays great attention to details
Self-starter who can work autonomously and able to get things done with minimal supervision
To apply, please click the link below:
Upload a Word version of your resume as well as a short cover letter (BOTH ARE REQUIRED) explaining two things: the notable achievements and skills you're most proud of, and why you're the ideal candidate for this job.
Note: Only applications made through the link above will be entertained.
If you are encountering issues in attaching the documents to your job application, please send the files directly to [Protected Info] and put in the subject line: "To (name of the contact/recruiter): Application for (insert job title) with Job ID (insert job ID)"
Home-Based Requirements:
Fast and reliable wired internet connection of not less than 5 Mbps
Quiet, private home office free from noise background or distractions
Updated computer (desktop or laptop), excellent quality headset with microphone, and a working webcam
If you are looking for an exciting role without the hassle of the daily commute, then this job is perfect for you!
PLEASE NOTE: We appreciate your time and interest in our company, and the effort you gave to go through the process. The interview pool was very competitive. Hope you understand that we receive tons of applications every day and right now, we are not able to reach out/update everyone but rest assured that your profile is in our database and you will be tapped for the right opportunities as soon as they are available.
Remote Workmate

Philippines
Permanent
Part-time