Executive adminSomewhere
Salary: Agreement
Work form: Full time
Posting Date: 03/10/2025
Deadline: 07/06/2025
LOOKING FOR PHILLIPPINES-BASED CANDIDATESPosition : Executive AdminWorking Schedule : 8am-5pm ESTSalary Range :$1,000-$1,200 USD Monthly (the final salary will be determined by the candidate's level of experience and at the discretion of the client)Job Summary:The Executive Administrative Assistant provides high-level administrative support to senior executives by handling a wide range of executive-level administrative tasks and supporting day-to-day operations. This role requires a high degree of professionalism, discretion, and organizational ability to ensure the smooth functioning of executive activities and business processes.Key Responsibilities:
Manage calendars, schedule meetings, and coordinate appointments for executives.
Handle travel arrangements, including booking flights, accommodations, and preparing detailed itineraries.
Prepare and edit correspondence, reports, presentations, and other documents.
Serve as the primary point of contact between the executive office and internal/external stakeholders.
Plan, coordinate, and support onsite and offsite meetings and events.
Screen and direct phone calls, emails, and other communications.
Maintain filing systems and confidential records with accuracy and discretion.
Assist with expense reporting, invoice processing, and budget tracking as needed.
Monitor and follow up on action items and deadlines.
Perform general administrative duties and special projects as assigned.
Qualifications:
Proven 2+ years of experience as an executive assistant, senior administrative assistant, or similar role.
Comfort and ability to leverage AI in enhancing capability and productivity.
Prior experience supporting C-suite executives.
Strong organizational and time management skills.
Familiarity with project management tools and platforms.
Ability to anticipate needs and proactively solve problems.
Excellent verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
Discretion and confidentiality are a must.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Strong interpersonal skills with a professional demeanor.
Somewhere
Manage calendars, schedule meetings, and coordinate appointments for executives.
Handle travel arrangements, including booking flights, accommodations, and preparing detailed itineraries.
Prepare and edit correspondence, reports, presentations, and other documents.
Serve as the primary point of contact between the executive office and internal/external stakeholders.
Plan, coordinate, and support onsite and offsite meetings and events.
Screen and direct phone calls, emails, and other communications.
Maintain filing systems and confidential records with accuracy and discretion.
Assist with expense reporting, invoice processing, and budget tracking as needed.
Monitor and follow up on action items and deadlines.
Perform general administrative duties and special projects as assigned.
Qualifications:
Proven 2+ years of experience as an executive assistant, senior administrative assistant, or similar role.
Comfort and ability to leverage AI in enhancing capability and productivity.
Prior experience supporting C-suite executives.
Strong organizational and time management skills.
Familiarity with project management tools and platforms.
Ability to anticipate needs and proactively solve problems.
Excellent verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
Discretion and confidentiality are a must.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Strong interpersonal skills with a professional demeanor.
Somewhere
Other Info
Philippines
Permanent
Full-time
Permanent
Full-time
Submit profile
Somewhere
About the company
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