events & marketing Operations specialistGrowthAssistant

Join GrowthAssistant as an Events & Marketing Operations Specialist!We're looking for a detail-oriented, tech-savvy Events & Marketing Operations Assistant who can keep complex workflows running smoothly across virtual and in-person events. If you enjoy coordinating moving pieces, managing tools, and ensuring every event runs flawlessly from planning to follow-up, this role is for you!Salary Range: PHP 85,000 - 100,000 per month
Note: Rate/Salary will depend on your current competencies matched to the position's job description and requirements based on the assessment results.The Benefits
Work Set-up: Permanent Work From Home
Bonuses:
Attendance Bonus of $ 25 for every monthly perfect attendance
Performance Bonus
Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
Referral Bonus of $ 300 for every successful referral
Holiday Paid Time Off (PTO) for 7 days in a year
Paid Time Offs (PTO) for 6 days in a year
Healthcare Plan
Parental Leave
Core Tasks:1. Executive Support & Administration
Manage and optimize the CEO's calendar, including scheduling, prioritizing requests, and ensuring time efficiency.
Coordinate meetings, calls, and internal/external communications.
Assist with document preparation, follow-ups, and administrative tasks to support leadership productivity.
Maintain confidentiality and act with a high degree of professionalism.
2. Strategic Administrative Projects
Conduct research on HR benefits benchmarking:
Compare competitor benefits
Evaluate market standards
Prepare findings and craft actionable recommendations
Research corporate credit cards, expense management tools, and related financial systems.
Build clear recommendation briefs summarizing findings, tradeoffs, and suggested next steps.
Support additional cross-functional administrative projects as they arise.
3. Competitive Landscape & Market Analysis
Track key competitors and industry players on an ongoing basis.
Research new launches, product updates, strategic moves, and market shifts.
Prepare periodic competitive landscape summaries for leadership.
Monitor industry news and flag emerging trends or insights.
4. Operational Clarity & Organizational Effectiveness
Help establish and maintain meeting best practices:
Structure agendas
Ensure preparation prior to meetings
Capture notes and action items
Track follow-ups and outcomes
Support the CEO in refining meeting cadence, workflow organization, and communication norms.
Assist in creating internal guidelines for communication (email, Slack), documentation, and cross-functional collaboration.
Identify operational bottlenecks and propose solutions to improve efficiency.
5. Special Projects & Cross-Functional Support
Work closely with leadership on high-priority initiatives that may include research, process design, vendor comparison, or internal program development.
Support growth-related projects that require organization, analysis, and execution.
Serve as a general problem solver and "force multiplier" for the CEO and leadership team.
Filling out templates, setting up accounts, etc admin in extra hours
Must-Have:
2-5+ years experience in operations, administrative support, research/analysis, project coordination, or a related field.
Exceptionally strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to synthesize information, conduct independent research, and present clear recommendations.
Comfort managing multiple projects and deadlines in a fast-moving environment.
High EQ, discretion, and a proactive, solutions-oriented mindset.
Hunger to grow professionally and take on more responsibility over time.
Why Join Us
Work directly with the CEO and leadership team, gaining exposure to high-level decision-making and operations.
Play a critical role in shaping how the company runs and scales.
High ownership, autonomy, and opportunities for career growth.
Fast-paced environment where your work has immediate impact.
Mission-driven culture with a focus on excellence, clarity, and execution.
CORE TASKS:Event Setup & Pre-Event Execution
Create and manage webinars and virtual events (Zoom, Luma)
Set up forms, landing pages, and workflows in HubSpot; test automations
Enrich audience lists in Clay or other CRM tools
Upload audience segments to LinkedIn, Instantly, and Unify for email outreach
Edit & upload creative content for LinkedIn organic & paid social posts.
Create campaigns in HubSpot and add event/email assets
Coordinate vendors and venues for events and dinners (call/email for availability, confirm logistics)
Manage deliveries via Task Rabbit or Uber Courier, including ordering, tracking, and communication
Duplicate and edit slides; create briefing reports with relevant attendee and event data (Salesforce, Google Sheets)
Advanced Webinar & Virtual Event Management
Plan, coordinate, and execute webinars, virtual events, and live sessions from start to finish
Provide administrative and production support immediately before, during, and after live events
Manage creative development process for events:
Maintain accurate list of events with title, topic summary, and key details
Complete templatized creative briefs for registration and follow-up emails
Event Follow-Up & Data Management
Clean booth scans, removing non-ICP contacts before upload to HubSpot
Execute post-event HubSpot and personal email follow-ups (Instantly/Unify)
Synthesize meeting notes and update Salesforce and internal spreadsheets
Update Notion pages with event details and outcomes
Operational Support
Maintain internal documentation of event processes and updates
Assist in routine administrative and repeatable marketing operations tasks
MUST-HAVE:
Familiarity with SOME of these marketing/event technology stack (client is happy to train on specific tools as/if necessary): HubSpot OR Salesforce (both is preferable), Clay (preferred), Instantly, Unify, Zoom, Luma, Task Rabbit, Google Workspace, Notion
Experience managing multiple events simultaneously (virtual, in-person, small and large-scale)
Basic vendor and venue communication skills (calls and emails)
High attention to detail for list management, data entry, and follow-up tasks
Ability to work independently while following clear processes and playbooks
Comfortable working US Eastern Time zone (11am-7pm), with shift hours varying as needed and scheduled ahead for conference/virtual event support.
NICE-TO-HAVE:
Experience with multi-step workflow automation
Familiarity with social media post setup (LinkedIn)
Previous experience in field events, conferences, or corporate dinners
Experience in regulated industries or working with sensitive client data
Knowledge of banquet/event space logistics (sound, room setup, layout considerations)
If you're ready to jump in, support great events, and grow with a dynamic team-apply now!Powered by JazzHR
GrowthAssistant

Philippines
₱85,000-100,000 per month
Permanent
Full-time