Document ControllerAdamantem Consulting Engineers

Salary Details
Negotiable
Job Address
Centennial Road, ASJ Building, Centennial Road Kawit Caviite
Job Description
JOB SUMMARY:
              A document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams and all the departments. Their responsibilities also include typing contracts, archiving files, and ensuring all team members have access to necessary documentation.
 
JOB DESCRIPTION:
Implement document control processes and procedures;
Manage all flows of documents either in electronic form or on paper support;
Ensure Document Management accordingly to established procedures or standards (numbering, formats, issuance, review, dispatch, recording, and archiving);
Process incoming documentation (registration in the system, internal distribution, archiving);
Process outgoing documentation (transmit to clients and suppliers/3rd parties)
Receives, catalogs, and stores hard copies and electronic copies of all technical drawings, reports, and related information in an orderly manner, in line with policies and procedures;
Monitor technical documents review and approval in accordance with agreed schedule;
General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all other aspects related to document quality
Ensures that all documents used in the project operations are approved, reviewed, updated as necessary, and re-approved prior to issue
Prepares necessary documents/ documentation for RFAs and RFIs and other correspondences
Ensures that changes and the current revision status of documents in the project operations are identified
Inputs document data (RFA, RFIs, RFC, Transmittals, Letters, Test Certificates, Billings, Drawings, etc.), drawings, and other correspondences.
Attends meetings as required by the Project Manager and prepares minutes of meetings also as required by the project manager.
 
QUALIFICATIONS
Candidate must possess at least Bachelor's/College Degree in Business Studies/Administration/Management or equivalent;
At least 3-5 Year(s) of working experience in the related field is required for this position;
Preferably Experienced Employee specialized in Clerical/Administrative Support under Engineering Department.
Knowledge of the latest ISO standards
Knowledge in the use of spreadsheets, databases, word processing, and selected job-specific software
Ability to keep clear and accurate records and reports
Ability to use a computer and rapidly input data, and retrieve records and information.
Ability to organize workload and manage filing methods and management techniques
Above average level of oral and written communication skills
Strong ability to multi-task and work on a tight schedule
 
OTHER REQUIREMENTS:
Applicants residing in nearby areas (Cavite City, Noveleta, Dasmariñas, Kawit, Noveleta, Rosario, Bacoor, Tanza)
Applicants must be willing to be relocated to Kawit Cavite.
Job Requirements
Organized, Multitasking
Job Type
Engineering
Working Hours
08:00 AM to 05:00 PM
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Region IV-A, Cavite, Kawit, Philippines
1 Year or less
Full-time
Negotiable
Bachelor's / College Degree
1 Vacancies