Document Controller (project-based)Pilmico Foods Corporation

Company Description
Pilmico Foods Corporation is the integrated agribusiness and food company of Aboitiz Equity Ventures Inc. (AEV). Composed of four divisions: Flour, Feeds & Animal Health, Farms, and Trading, we are well positioned at the beginning of the value chain. True to our brand promise​ of being​ Partners for Growth, we nurture our business and communities by providing business solutions and building partnerships for growth.
We operate ​​in the Philippines nationwide ​and have a growing international presence in the following ASEAN countries: Vietnam, Thailand, Indonesia, Malaysia, Myanmar and Hong Kong.
Investing in talent and upholding Aboitiz ​values of Integrity, Teamwork, Innovation, and Responsibility are key drivers to sustaining the growth of our business.
Here at Pilmico, we value each talent for the unique contribution they bring to the organization. We recognize that today's global workforce is made up of diverse individuals with different skills, abilities and aspirations that enable them to achieve superior results; as such, we select our partners based on these attributes that are not typically found in someone's resume.
We are advocates of self-development and believe that people's success lies in their passion to learn something new and different every day. This is why our hiring philosophy is to open up and give equal opportunity to any talent regardless of where they are today in pursuit of education.
Job Description
A document controller is responsible for the maintenance of all company documents and
records. Their job is to store, catalog and retrieve documents. This may include paper
files and electronic documents. They develop and maintain systems for document
storage, and are responsible for document security and access. A few of the main duties
of a document controller are updating crucial procedures, ensuring all documents are
accessible, communicating with auditors, and organizing documents.
● Controlling company documentation
● Ensuring all documentation meets formal requirements and required standards
● Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
● Handles the intake, scanning, verification and storing of documents
● Conducting regular reviews and document audits
● Ensure documents are shared at key times to facilitate timely project completion
● Preparing and updating document control procedures for the company
● Distributing documents to the relevant people, departments and letting them know when they need to take action on a document as part of a process
● Filing and archiving of relevant documentation
● Retrieve files as requested by employees, internal and external auditors
● Manage the flow of documents in and out of the department
● Maintain confidentiality around sensitive information and terms of agreement
● Prepare ad-hoc reports as needed
● Following and improving document control procedures
Qualifications
Education:
● Bachelor's degree in business or supply chain or relevant field
Experience:
● Proven work experience as a Document Controller or similar role
● At least 2-year experienced
Other Requirements:
● Administration skills
● Very detail oriented
● Proficient typing and editing skills
● Data organization skills
● Great time management skills
● Ability to follow procedures exactly
● Incredible organizational skills
● Hands-on experience with MS Office and MS Excel
● Can work independently without much guidance
● Ability to communicate with team
● Familiarity with project management
Pilmico Foods Corporation

Tarlac
Permanent
Full-time