Document Control coordinator (systems, records, and data management)EGS Marine Corp.

IMMEDIATE HEAD: Marine Manager / DPA
 
QUALIFICATIONS:
A graduate in Maritime Education - Marine Transportation or Marine Engineering as accredited by MARINA.
A minimum of two (2) years of shipboard experience as an officer or a rating with the potential to become a ship officer is a plus.
Has at least two (2) years of document control processing experience.
Has in-depth experience with document management in the Safety Management System (SMS) for shipping in accordance with SOLAS and ISM Code.
Experience in ship management background is an advantage, but not required.
Experience in a shared service, international business environment.
Proficient knowledge of Microsoft Office Tools and Adobe Acrobat.
Structured, accurate, systematic, and committed to deliver within deadlines.
Ability to work independently and work well in a team.
Has initiative, a result-oriented mindset, ability to learn quickly.
Ability to resolve a conflict situation with sound judgment.
Good communication skills in a multicultural environment.
Motivated to facilitate and contribute to the company's growth.
Must be willing to work on a flexible work schedule.
RESPONSIBILITIES:
Responsible for all end-to-end activities regarding document control of the fleet.
Maintains all SMS records for EGS Marine Corporation, including but not limited to technical specifications, inspection reports, data books, auditable documents, and other pertinent records in teamwork with the ISM Coordinator, as assigned and delegated by the Marine Manager / DPA.
Ensures that all SMS documentation is in accordance with the client's requirement, ISM Code, MARPOL and MLC 2006 standards, and other maritime regulatory requirements.
Ensures compliance with standard procedures when uploading and updating equipment documentation and other related documentation.
Ensures quality in the administrative process of the safety management system.
Compiles and delivers required document revision or new document/ documentation created in accordance with maritime requirements.
Stays in contact with intercompany colleagues to obtain knowledge on processes, and future requirements leading to enhancement.
Identifies, and resolves issues encountered on documentation to third parties.
Contributes to efficiency improvement and safety management system information processing.
Performs other related tasks that may be required from time to time.