Document and data mgmt specialist iiFluor Corporation

Job Description
Job Description
Summary
This position conducts work directly related to management or general business operations in an
organization or functional area. The work requires advanced knowledge gained from a prolonged course
of specialized instruction, experience, and expertise. The position includes work requiring the consistent
exercise of discretion and independent judgment with respect to matters of significance.
Scope
This position typically works on project activities but may perform as a project lead to plan and
coordinate Project Document & Data Management (PDDM) project responsibilities including support of
task force objectives and project milestones. This role requires knowledge of PDDM procedures and
relevant company policies. This position will provide support for any role in Project Document & Data
Management (PDDM) in an efficient manner while maintaining effective communication with Project
Client, Engineering Subcontractors, internal taskforce members and field personnel. This position would
be expected to supervise intermediate level full work processes and will work with the process
throughout with a team or independently will learn or manage high level processes on a smaller to mega
project to work within a team or independently. This position could step in for an absent lead on a
smaller to intermediate project. This level could also be expected to lead a smaller project scope. With
their experience this level would be able to give input to local office processes.
Principal Job Duties & Responsibilities
. Participate in project task force meetings
. Contribute to, promote, and ensure effective knowledge sharing behaviors in the use of Fluor's
knowledge management portals and communities
. Review work of others for accuracy and timeliness
. May direct the work activity and training of junior roles
. May report directly to task force engineering manager
. Responsible for compliance dictated by client regarding maintenance of related documentation
. Responsible for electronic receipt, recording, tracking reporting, and disposition of related
documents in a timely manner
. Perform moderately complex Project Document & Data Management (PDDM) problem solving,
duties, and analytic tasks
. Interface with groups inside and outside the organization
. May be required to give presentations to clients, projects, or management
. Ability to report Key Performance Indicators
. Submit Job Book template improvements to local PDDM subject matter expert (SME)
. Maybe asked to instruct training for project orientation for lead office taskforce, PDDM execution
team, Client or Suppliers for any project related processes or software
. Adhere to and support Fluor's Operational System Requirements (OSR) and any office Operating
System Implementation Plan (OSIP)
. Contribute to, promote, and ensure effective knowledge sharing behaviors in the use of Fluor's
knowledge management portals and communities
. Analyze and make independent recommendations regarding solutions to problems with varying
complexity in accordance with organization and/or project objectives and guidelines
. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner,
set priorities, and meet deadlines
. Plan and organize own work assignments, as well as carry out tasks from management staff
. Maintain compliance with all applicable policies, procedures, and global standards
. Adhere to and support Fluor's Health, Safety & Environmental and Sustainability Policies
. Effectively develop and apply the Core Skills to the job
. May need to travel to attend to business related matters
. Meet expectations on attendance and punctuality
. Other duties as assigned
Basic Job Requirements
. BS in IT or any Business, Management Psychology related courses
. Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
. Job related technical knowledge necessary to complete the job
. Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
. Ability to attend to detail and work in a time-conscious and time-effective manner
Preferred Qualifications
. Project related experience in the engineering, procurement, fabrication, and construction (EPFC) industry
. Thorough, working knowledge of and experience with computers and specialized software programs such as electronic document management systems, relational databases, and internet based project collaboration systems
. Excellent interpersonal and communication skills, both written and verbal
. Leadership skills
. Demonstrated problem solving and decision making skills
. Ability to read and follow written and verbal instructions
. Ability to adapt to change, to work under pressure and manage multiple tasks and priorities
. Excellent troubleshooting, problem resolution and decision making skills.
. Strong organizational skills, judgment and flexibility
. Knowledge of project management, understanding project baseline documentation, cost and schedule
. Ability to adapt to change, to work under pressure and manage multiple tasks and priorities
. Good knowledge of engineering, procurement and constructions documentation and nomenclature
. Experience related to working with engineering contractor partners, joint venture partners, etc.
. Strong knowledge and experience in understanding and interpreting Client specifications
. Ability to be responsible for internal and external customer document management activities
. Ability to interview new candidates for positions on their assigned project
To be Considered Candidates:
Must be authorized to work in the country where the position is located.
Notice to Candidates:
Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.