Document and data mgmt specialist iFluor Corporation

Job Description
Job Description
This position will provide support for any role in Project Document & Data Management (PDDM) in an efficient manner while maintaining effective communication with Project Client, Engineering Subcontractors, internal taskforce members and field personnel. This position is expected to supervise intermediate level full work processes and will work with the process throughout with a team or independently and learn high level processes on a smaller to larger project to work within a team or independently. This position could step in for an absent lead on a smaller project. With this experience level the individual would be able to give input to local office processes.
. Participate in project task force meetings
. Contribute to, promote, and ensure effective knowledge sharing behaviors in the use of Fluor's
knowledge management portals and communities
. Review work of others for accuracy and timeliness
. May direct the work activity and training of junior roles
. May report directly to task force engineering manager
. Responsible for compliance dictated by client regarding maintenance of related documentation
. Responsible for electronic receipt, recording, tracking reporting, and disposition of related
documents in a timely manner
. Perform basic PDDM problem solving, duties, and analytic tasks
. Interface with groups inside and outside the organization
. May be required to give presentations to clients, projects, or management
. Analysis of execution reporting such as engineering, supplier data, squad check progress
. Provide instruction to execution to improve quality
. May be required to support Site PDDM
. May be required to interact with third party or Client interactions
. Could be asked to attend Supplier or Contract kickoff meetings
. Generate project standard reports
. Is part of the Lead Office project operations team
. Adhere to and support Fluor's Operational System Requirements (OSR) and any office Operating
System Implementation Plan (OSIP)
. Contribute to, promote, and ensure effective knowledge sharing behaviors in the use of Fluor's
knowledge management portals and communities
. Analyze and make independent recommendations regarding solutions to problems with varying
complexity in accordance with organization and/or project objectives and guidelines
. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner,
set priorities, and meet deadlines
. Plan and organize own work assignments, as well as carry out tasks from management staff
. Maintain compliance with all applicable policies, procedures, and global standards
. Adhere to and support Fluor's Health, Safety & Environmental and Sustainability Policies
. Effectively develop and apply the Core Skills to the job
. May need to travel to attend to business related matters
. Meet expectations on attendance and punctuality
. Other duties as assigned
Basic Job Requirements
. Graduate of IT, or any Business, Management, Psychology-related courses
. Over five (5) years of PDDM experience in engineering, supplier, subcontractor issuance, lead type.
. Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
. Job related technical knowledge necessary to complete the job
. Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
. Ability to attend to detail and work in a time-conscious and time-effective manner
Preferred Qualifications
. Advanced knowledge of desktop software such as MS Excel, Visio and Word
. Good knowledge of engineering, procurement and constructions documentation and nomenclature
. Experience related to working with engineering contractor partners, joint venture partners, etc.
. Good knowledge and experience in understanding and interpreting Client specifications
. Ability to be a sub-lead and be responsible for internal and external customer document management activities
. Excellent troubleshooting, problem resolution, and decision-making skills
. Strong organizational skills, judgment, and flexibility
. Ability to adapt to change, to work under pressure, and manage multiple tasks and priorities
. Ability to read and follow written and verbal instructions
To be Considered Candidates:
Must be authorized to work in the country where the position is located and be able to interview on site., Must be authorized to work in the country where the position is located.
Notice to Candidates:
Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.