cos_ ADMINISTRATIVE ASSISTANT v_002164_oas_a_coDepartment of Social Welfare and Development

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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/________________________________________________________________________________________________________________
We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant contract of service position with details as follows:
Office: Office of the Assistant Secretary for Administration
ADMINISTRATIVE ASSISTANT V
Item Number : 002164
Compensation : Php 23,877.00
Place of Assignment : Office of the Assistant Secretary for Administration
CSC PRESCRIBED QUALIFICATION STANDARDS
Education : Completion of two-year studies in College/High School Graduate with relevant vocational/trade course
Experience : Two (2) years of relevant experience
Training : Sixteen (8) hours of relevant training
PREFERRED QUALIFICATIONS
Education : Bachelor's Degree preferably in Public Administration, Office Management, or any other related courses
Experience : At least two (2) years of experience on office administration and secretarial work
Training : 8 hours of relevant training on office administration and secretarial works
Additional Competency
1. With knowledge on government administration;
2. With working knowledge in ISO 9001 (Quality Management System) Standards
3. Above average knowledge on use of MS Office and Google Suite;
4. Great attention to details;
5. Flexible, responsive, and smart;
6. Able to work harmoniously, competently and effectively even under pressure;
7. Willing to work long hours, even on weekends and holidays especially during disaster operation; and
8. Possesses critical thinking with high levels of written and oral communication, and computer skills.
JOB DESCRIPTION
The Administrative Assistant V (AA V) shall be working under an Executive Office. Primarily, he/she will provide assistance to the office, specifically in the DSWD-wide ISO 9001:2015. He/She is expected to provide administrative and logistical support to ensure the performance of duties of the office.
PRIMARY TASKS
1. Provide administrative and logistical support for the successful certification of the Office to ISO 9001:2015 standard, and the establishment of the DSWD Quality Management Program;
2. Prepare/draft communications, correspondences, and reports as assigned;
3. Provide administrative and logistical support to the office involving completed staff work for action documents;
4. Manage records and maintain physical assets of the office;
5. Review and vet documents as to completeness, accuracy of staff work, and compliance to existing rules and regulations prior to endorsing to the Executive Assistant/ Assistant Secretary for information/ approval/ instructions;
6. Coordinate and collaborate with offices within and/or outside the Department to ensure efficient, effective, and timely delivery of services;
7. Provide administrative and secretariat functions to meetings/activities related to the office's special projects;
8. Provide assistance to all other activities related to quality management; and
9. Perform other tasks as assigned.
JOB OUTPUTS
1. Completed Staff Work
2. Calendar of Activities
3. Briefing Papers/Activity Documentations
4. Administrative and Technical Reports
5. Project Monitoring Tool/Reports
__________________________________________________________________________________________________________________
Qualified applicants must submit the following documents in a combined PDF file format () on or before 13 August 2021:
1. Application Letter addressed to Director Leonardo C. Reynoso of Human Resource Management and Development Service;
2. Duly accomplished Personal Data Sheet with 2x2 I.D. picture; and Comprehensive Work Experience Sheet with Job Description;
3. Transcript of Record / Diploma;
4. Copy of certificate of relevant trainings and seminars attended (if applicable);
5. Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants and must have a Very Satisfactory rating during the last period.
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Walk-in applicants will not be entertained in observance to the new normal.
Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
**Qualified applicants will be notified thru text message and/or email.
Job Summary
Date/Time Posted:
2021-08-06 06:06:15
Place of Assignment:
DSWD Central Office, Quezon City, Philippines, Southeast Asia
Education:
Completion of two years studies in College or High School Graduate with relevant vocational/trade course
Experience:
Two (2) years relevant experience
Training:
Sixteen (8) hours of relevant training
Eligibility:
none required
Employment Status:
Contract of Service
Available Positions:
1
Salary Grade:
Php 23,877.00