contractual_chief ADMINISTRATIVE OFFICER_000849_fmsDepartment of Social Welfare and Development

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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/_____________________________________________________________________________________________
We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant contractual position with details as follows:
Office: Finance and Management Service
CHIEF ADMINISTRATIVE OFFICER
Item Code : 000849
Compensation : SG 24 (Php 86,742.00)
Place of Assignment : FMS Special Projects - Budget Division
CSC PRESCRIBED QUALIFICATION STANDARDS
Education : Master's degree or Certificate in Leadership and Management from the CSC
Experience : Four (4) years of Supervisory/Management Experience
Training : Forty (40) hours of Supervisory/Management learning and development intervention
PREFERRED QUALIFICATIONS
Education
:
Master's Degree or Certificate in Leadership and Management from CSC
Experience
:
Five (5) years in position/s involving management and supervision
Training
:
Forty (40) hours of Supervisory/Management learning and development intervention undertaken within the last 5 years
Eligibility
:
Career Service (Professional)/2nd Level Eligibility
JOB DESCRIPTION
The Chief Administrative Officer leads, guides, supervise the planning and preparation of the requirements for budget proposal; presentation of the same in various bodies such as Executive Committee (EXECOM), Department of Budget and Management (DBM), Lower and Upper House of Representatives of the Philippines and other oversight agencies; preparation of reports for submission to oversight agencies and various management reports to be used in decision making in line with the Special Projects of the Department. He/She also manages and supervises the two (2) units; (a) Planning Unit and (b) Reporting Unit, of the division.
PRIMARY TASKS
1. Lead and Supervise staff of the Budget Division for Special Project (BDSP);
2. Lead and Supervise the activities and deliverables of the BDSP;
3. Monitor, Review and Analyze the Annual Budget and the Work and Financial Plan for ' Pantawid and other programs under Special Projects;
4. Certify availability of allotment/appropriation on the ff document such as Reallocation of Fund. Overtime, Collective Negotiation Agreement, Creation of MOA Positions, Project Prosposal, WFP and among others;
5. Review Sub-AROs;
6. Review Request for Notice of Transfer of Allocation:
7. Review reports required or may be required to be submitted by monitoring agencies, the EXECOM. etc.;
8. Monitor budget implementation/utilization at the Regional Offices;
9. Provides technical assistance to the Field Offices on matters relative to fund utilization of the special projects budget;
10. Review letters and answer communications to various stakeholders;
11. Attends meetings and conferences, prepares presentation for workshops related to Budget;
12. Coordinates with other offices/units within and outside DSWD;
13. Attends GASSG and other meetings;
14. Provide Technical Assistance on the preparation of Budget Proposal; and
15. Other tasks as may be assigned by the Assistant Service Director and Director of FMS.
JOB OUTPUTS
1. Reviewed Annual Budget and Work and Financial Plan:
2. Management Reports;
3. Signed Sub-ARO:
4. Reviewed Statement of Allotment, Obligations and Balances (SAOB);
5. Approved BTMS Transactions on Purchase Request/Order, OBR;
6. Letters and Memoranda;
7. Technical Assistance;
8. Approved Obligation Request;
9. Reviewed Summary of Notice of Transfer of Allocation/Fund to Field Offices;
10. Certification as to availability of funds on Reallocation of Fund, Overtime, Collective Negotiation Agreement. Creation of MOA Positions, Project Prosposal, WFP and among others;
11. Division Performance Contract and Ratings Updating of ISO required documents such as Operations Manual, Process Flow, Risk Register and Treatment, and SWOT. Signing of Quarterly Feedback Report; and
12. Internal Audit. OBSUs, Field Offices, Clients and other stakeholders with concerns regarding Special Projects Planning and Reporting.
_________________________________________________________________________________________________
Applicants should be guided by the following Criteria for Evaluation:
· Education (E) 25%
· Training (T) 10%
· Experience (E) 25%
· Written Examination
IQT 10%
Special Exam 15%
· Interview 10%
· IPCR or any related Performance Assessment/Review 5%
Total 100%
Initial Shortlisting:
Obtain 80% of the maximum total score and only those who obtained a high average percentile on Initial Qualifying Test
Second Shortlisting:
Top five highest rating but overall rating should not be less than 85%
____________________________________________________________________________________________________
Qualified applicants must submit the following documents in a combined PDF file format () on or before 24 May 2021:
1. Application Letter addressed to Director Leonardo C. Reynoso of Human Resource Management and Development Service;
2. Comprehensive resume with Job Description and 2x2 I.D. picture or Duly accomplished Personal Data Sheet with Work Experience Sheet;
3. Transcript of Record / Diploma;
4. Copy of certificate of relevant trainings and seminars attended (if applicable);
5. Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants and must have a Very Satisfactory rating during the last period.
6. Service Record, Special/Bureau/Designation Order, Position Description Form (for government employees) and Certificate of Employment indicating the supervisory/management functions signed by the Human Resource Management official or any authorized representative. (For supervisory/managerial positions).
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Walk-in applicants will not be entertained in observance to the new normal.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Request for extension of submission and application with incomplete documents will not be entertained.
All communications pertaining to your application will be sent via e-mail.
**Qualified applicants will be notified thru text message and/or email
Job Summary
Date/Time Posted:
2021-05-14 09:18:28
Place of Assignment:
DSWD Central Office, Quezon City, Philippines, Southeast Asia
Education:
Master's degree or Certificate in Leadership and Management from the CSC
Experience:
4 years of supervisory / management experience
Training:
Forty (40) hours of Supervisory/Management learning and development intervention
Eligibility:
none required
Employment Status:
Contractual
Available Positions:
1
Salary Grade:
SG 24 (Php 86,742.00)