Contracts Administrator/Accounts AssistantBeepo, Inc.

Description
This is an exciting opportunity to work with a people centric, customer focused business. Beepo is a fast-growing BPO in Clark, Pampanga with an Employee Satisfaction rate of over 96%.
You will need great English communication skills, both written and verbal. You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.
Duties and Responsibilities:
• Compilation of sales contracts
• Accurate filing and storing of sales contracts
• Manage and develop relationships with key stakeholders internal and external
• Communicate with all related parties to push contract from conditional to unconditional
• Communicate with all related parties to facilitate contract exchange
• Communicate with all related parties to facilitate contract settlement
• Use Salesforce and Portal to manage reservations, cancellations, contracts and client details
• Use Salesforce to record all contract progress and communication notes
• Continually communicate with all related parties on contract status and changes
• Adhere to internal rules and guidelines related to contract issuing, amendments, exchange, settlement and fall over
• Follow all contract related processes and procedures and assist with the development of new processes and procedures to further automate the contract administration process
• Coordinate contracts administration procedure to assist with project launches
• Ensure high level of communication with settlement, finance and channel network
• Follow up developers for construction update and keep internal team up to date
• Handle escalated issues and questions from account managers through to Channel Manager
• Stay up to date with legal and regulatory changes in the industry and implement any changes that affect current procedure
• Assist settlements team with contract matters and assist settlements as required
• Assist account managers with administration tasks to ensure Salesforce is up to date with client and contract information
• Provide support to account management team for any administration requirements
• Keep up to date with new technologies
• Prepare detailed reports and updates for Channel Manager
• Report to Management weekly on contract status across all projects
• Report to Management on new updates and releases required for contract administration
• Attend weekly sales meeting when required
• Ledger Reconciliation
• Basic Trust account management and bookkeeping
• Maintain the records of accounts payable by scanning and filing all source documents and system generated reports and prepare reports and other documentation for management when requested
• Liaise with and provide appropriate advice to staff on accounts payable issues including escalation point for complex queries
Qualifications and Experience:
• At least 1 to 2 years of Sales Administration or Contract Administration experience
• Understands the flow of contract
• Proficient in MS Office and Google Apps
• Experience in Xero would be an advantage
• Experience in Salesforce CRM and Australian Real Estate Sales Admin would be an advantage
• High attention to detail
• Proactive and flexible during times of increased workload
• Punctual, professional and well presented
• Ability to accept constructive advice and feedback
• Positive and vibrant attitude
• Proactive and flexible during times of increased workload
• Solution based thinker
• Team player
• Constructive and concise when expressing a requirement for change
• Good oral and written communication skills
• Must be willing to work in Clark, Pampanga
Requirements
Minimum education level: Bachelor ́s Degree
Years of experience: 1
Language(s): English
Availability for travel: No
Availability for change of residence: No

Pampanga, Central Luzon ·  29 September (updated)
Work type
Full Time