chief ADMINISTRATIVE OFFICER (office supply manager)Department of Transportation - Government

Deadline for accepting applications : July 21, 2021
We highly encourage all interested and qualified applicants to apply by clicking this link: DOTr-Central Office Online Application and signifying their interest in writing and attaching the documentary requirements not later than the closing date of publication.
Place of Assignment: Administrative Service - Supply Division
Salary Grade / Monthly Salary: SG-24 / 86,742.00/month
Item No. OSEC-DOTrB-CADOF-28-2017
Preferred Qualifications and Education Requirements
Proven work experience (i.e., at least 5 years) as a Supply/Procurement/Asset Manager
Proven track record as Supply Management professional with concentrations in Supply Chain, Inventory Management, Forecasting and Demand Management, Logistics, Warehousing and Storage Management, Order Management and/or Customer Relations Management.
Master's or doctorate degree in Business Administration/Management, Supply Chain/Logistics, Industrial Engineering or related field.
Active affiliation with appropriate professional association/organization of supply management practitioners and ongoing community involvement is preferred.
Existing affiliations with leaders in successful organizations that practice strategic Supply Management is preferred.
Summary
Oversees the planning, procurement, storage, distribution of the supplies, equipment and other tangible assets of the Department and conducts scheduled inventories of the same; and,
Implements and maintains an effective and efficient asset and supply management system (ASMS) for the Department.
Role and Responsibilities
Reviews/evaluates and updates the list of supplies included in the Annual Supply Requirement Sheet (ASRS) in coordination with the Management Division.
Evaluates the proposed Annual Procurement Program (APP) based on the Department's budgetary outlay and consolidated ASRS.
Submits to the PS-DBM the approved APP-Common Supply Equipment (CSE).
Submits the proposed Project Procurement Management Plan (PPMP) of the Supply Division to the Director for Administrative Service for consolidation.
Approves Requisition and Issue Slip (RIS) of supplies and materials
Processes Inspection and Acceptance Report of supplies properties and equipment.
Signs Request for Inspection (RFI) of accepted supplies and materials.
Approves Monthly Summary of Purchases, Issuances and Balances of supplies and materials.
Submits semi-annual inventory report of supplies and materials of the Department to the Accounting Division.
Signs letter to PS-DBM requesting for issuance of Certificate of Cash Availability due the Department for future purchase.
Monitors and updates systems and procedures in the Supply Division.
Supervises the Supply Division staff.
Skills & Competencies
Advanced expertise in strategic Supply Management and leadership skills
Excellent organizational management skills
Advanced written and verbal communication skills
Strong technical research and writing skills for crafting of policy and procedural manuals and specialized reports on Supply/Property/Procurement Management
Strong analytical skills with the ability to collect, organize, analyze and disseminate significant amounts of information with attention to detail and accuracy (i.e., data analysis)
Excellent interpersonal relationship building and employee coaching skills
Excellent active listening, negotiation and presentation skills
In-depth knowledge of best practices in Supply Management is essential
Intermediate proficiency in the use of supply management and ERP solutions (i.e., supply/inventory management systems) is essential.
Intermediate proficiency with Supply/Logistics-related Data Analytics/Metrics is essential.
Intermediate proficiency in MS Office (i.e., Excel, Powerpoint, etc.) and Google Suites (i.e., Sheets, Data Studio) is essential.
Familiarity with government procurement and accounting laws is preferred.
Additional Note
Must be willing to work in Clark, Pampanga (Shuttle services to and from Clark shall be provided at identified pick-up and drop-off locations in Metro Manila.)
Will report 10 hours a day under a four-day workweek schedule, or 8 hours a day under a five-day workweek scheduled, whenever applicable.
Wiling to render overtime services as needed.
Those interested shall apply through the DOTr Central Office Online Application Google Form found in the DOTr website: dotr.gov.ph > Careers > DOTr Central Office > Application Procedure, on or before July 21, 2021 with the following documents and credentials:
1. Application letter indicating the position being applied for.
2. Personal Data Sheet revised 2017 and work experience sheet. (Both are downloadable from www.csc.gov.ph)
3. Comprehensive Resumé with one (1) 2x2 colored picture
4. Authenticated copy of Transcript of Records and Diploma
5. Certified true copy of authenticated CSC Eligibility/BAR/Board results
6. Certificates of relevant trainings/seminars attended
7. Service Record / Certificate of Employment
8. Certification as to units earned in post graduate studies (Masters/Doctorate)
9. Performance rating in the last rating period (for Government Employees)
10. Other credentials
All information submitted by applicants shall be subject to verification and/or background check.
Please note that applications with incomplete supporting documents will not be processed and only shortlisted applicants will be notified.