bookkeeper & Project Coordinator with australian experience | up to php30kGo Virtual Assistant

Day Shift, above-industry rates, HMO + 1 dependent from start date, 15 days leave, Monthly Celebration Dinner & Monthly CEO Lunch.
Who is GO-VA?
We provide our clients based in Australia, NZ, Singapore, and the US, among others, with offshore employees. We are a managed operations company. With us, you will enjoy a friendly professional team environment with lots of great benefits. We are known for our kind and caring culture.
About Your Client: Your client is an Australian services and management business that helps independent hotel companies with marketing, sales, hospitality systems, and revenue management. From their HQ in Queensland, they work with hotels across Australia, from small boutique hotels and serviced apartments to large 500-room properties.
What You Will Do:
Bookkeeper / Payroll - 4 entities:
Reconcile daily expenses.
Process clients' invoices each month and send reminder emails to clients with outstanding payments (after all reminders have been sent).
Take responsibility for Xero employee onboarding, maintenance, and finalization.
Process the payroll every fortnight.
Process business activity statements (GST, PAYG) and superannuation each quarter.
Take responsibility for annual adjustments in consultation with the company accountant.
Teams / Office365
Onboard new clients in the Teams portal and allocate projects to departments.
Copy the master project template per client.
Set up reminders for team members allocated on projects to cross off their Teams checklist.
Set up client folders in SharePoint.
Project Coordination
Assist 3 directors with day-to-day management of calendars and email.
Maintain current filing systems (SharePoint) and any new documents created in ShareDrive.
Assist with keeping confidential documents that can only be accessed by directors and selected management staff.
Assist directors in setting up projects and processes in Office365 Teams and keep all staff members on track with due dates.
Take care of communication on behalf of directors to client decision-makers.
Assist the Operations Director with EOM management reports.
CRM Management:
Identify any actions required to track and deliver the max level of sales forecasting in the company CRM tool.
Create client company profiles in CRM with as much information as possible using internet research.
Add any proposal deals with revenue amount as per CRM procedures manual.
Other Duties:
Work collaboratively with all team members to develop and enhance administrative processes.
Undertake other duties within the scope of your skills, competence, and training as directed.
Skills and Qualifications:
Tertiary qualifications in business and accounting.
Work experience in administration and project management would be desirable.
A minimum of 3-5 years' experience in administration, project management or in an office manager role
Working with management teams to deliver project management via Office365 Teams.
Strong written and spoken communication skills.
Strong organizational and project management skills.
A high level of attention to detail
Strong IT skills, particularly in Office 365, Teams, Excel, Word, Outlook, and PowerPoint
Strong bookkeeping/accounting using Xero software.
High degree of self-motivation, drive, and initiative.
Ability to maintain a professional manner with clients and customers
A collaborative and solutions-focused approach to working with others.
An ability to work calmly when under pressure.
High standards of time management.
A friendly and approachable manner.
Maturity to work unsupervised.
Benefits You Will Enjoy:
HMO from start date plus 1 free dependent (Conditions apply). With P180K coverage, P10K medicine reimbursement, private room, and no hierarchy.
P100K Life Insurance coverage
Welcome gift on your first day
10 days leave (Year 1) | 15 days leave (after Year 1)
Monthly Discover You lunch, including CEO presentation, training, and awards
Welcome Afternoon Tea with the CEO
Monthly gratitude event
Christmas and New Year break
P5K referral bonus and a chance to win P20K
Free coffee for our office-based team
This is a work-from-home role during the pandemic. Once improvements allow full office-based operations, this may become an office-based job role.
If you believe you're the right person for this role, APPLY NOW at https://r24.go-va.com.au/apply or select "Apply Now" at the bottom of the screen. We'd love to hear from you!
Day Shift, above-industry rates, HMO + 1 dependent from start date, 15 days leave, Monthly Celebration Dinner & Monthly CEO Lunch.
Who is GO-VA?
We provide our clients based in Australia, NZ, Singapore, and the US, among others, with offshore employees. We are a managed operations company. With us, you will enjoy a friendly professional team environment with lots of great benefits. We are known for our kind and caring culture.
About Your Client: Your client is an Australian services and management business that helps independent hotel companies with marketing, sales, hospitality systems, and revenue management. From their HQ in Queensland, they work with hotels across Australia, from small boutique hotels and serviced apartments to large 500-room properties.
What You Will Do:
Bookkeeper / Payroll - 4 entities:
Reconcile daily expenses.
Process clients' invoices each month and send reminder emails to clients with outstanding payments (after all reminders have been sent).
Take responsibility for Xero employee onboarding, maintenance, and finalization.
Process the payroll every fortnight.
Process business activity statements (GST, PAYG) and superannuation each quarter.
Take responsibility for annual adjustments in consultation with the company accountant.
Teams / Office365
Onboard new clients in the Teams portal and allocate projects to departments.
Copy the master project template per client.
Set up reminders for team members allocated on projects to cross off their Teams checklist.
Set up client folders in SharePoint.
Project Coordination
Assist 3 directors with day-to-day management of calendars and email.
Maintain current filing systems (SharePoint) and any new documents created in ShareDrive.
Assist with keeping confidential documents that can only be accessed by directors and selected management staff.
Assist directors in setting up projects and processes in Office365 Teams and keep all staff members on track with due dates.
Take care of communication on behalf of directors to client decision-makers.
Assist the Operations Director with EOM management reports.
CRM Management:
Identify any actions required to track and deliver the max level of sales forecasting in the company CRM tool.
Create client company profiles in CRM with as much information as possible using internet research.
Add any proposal deals with revenue amount as per CRM procedures manual.
Other Duties:
Work collaboratively with all team members to develop and enhance administrative processes.
Undertake other duties within the scope of your skills, competence, and training as directed.
Skills and Qualifications:
Tertiary qualifications in business and accounting.
Work experience in administration and project management would be desirable.
A minimum of 3-5 years' experience in administration, project management or in an office manager role
Working with management teams to deliver project management via Office365 Teams.
Strong written and spoken communication skills.
Strong organizational and project management skills.
A high level of attention to detail
Strong IT skills, particularly in Office 365, Teams, Excel, Word, Outlook, and PowerPoint
Strong bookkeeping/accounting using Xero software.
High degree of self-motivation, drive, and initiative.
Ability to maintain a professional manner with clients and customers
A collaborative and solutions-focused approach to working with others.
An ability to work calmly when under pressure.
High standards of time management.
A friendly and approachable manner.
Maturity to work unsupervised.
Benefits You Will Enjoy:
HMO from start date plus 1 free dependent (Conditions apply). With P180K coverage, P10K medicine reimbursement, private room, and no hierarchy.
P100K Life Insurance coverage
Welcome gift on your first day
10 days leave (Year 1) | 15 days leave (after Year 1)
Monthly Discover You lunch, including CEO presentation, training, and awards
Welcome Afternoon Tea with the CEO
Monthly gratitude event
Christmas and New Year break
P5K referral bonus and a chance to win P20K
Free coffee for our office-based team
This is a work-from-home role during the pandemic. Once improvements allow full office-based operations, this may become an office-based job role.
If you believe you're the right person for this role, APPLY NOW at https://r24.go-va.com.au/apply or select "Apply Now" at the bottom of the screen. We'd love to hear from you!
If you believe you're the right person for this role,
Send your resume to *******@go-va.com.au
Or, click the button below:
If you believe you're the right person for this role,
Send your resume to *******@go-va.com.au
Or, click the button below:
For your comfort and convenience, all interviews will take place over the phone and online. Build your remarkable career in GO-VA. Come join our tribe!
For your comfort and convenience, all interviews will take place over the phone and online. Build your remarkable career in GO-VA. Come join our tribe!
APPLY NOW
Come join our tribe and build your brighter future at GO-VA.