Bookkeeper / Administration AssistantBMG Outsourcing

Description
Grow your career with BMG Outsourcing - a leading, well-respected Australian-owned outsourcing company, with offices in Clark and Sydney.
One of our valued clients is looking for enthusiastic individuals who desire to work in a trendy, motivating and supportive workplace. Our client runs a family business and has been providing electrical, air conditioning & refrigeration services for over 35 years.
This position is to provide ongoing bookkeeping and administration support / service to our clients & team inline with our '5 Star Promise', with bookkeeping, data entry and reconciliation experience.
Roles and Responsibilities
Daily, Weekly, Fortnightly and Monthly Tasks:
Action/respond to any job follow up questions that would come in about a job thru online.
Actioned job management program/system notifications *ie. Icon & Emails
Actioned unscheduled jobs *ie. update jobs
Action undeliverables and customer reply on statements
Record JR Hours/note for merits/fix job stories/Action-updating needed action
Update/fix timesheets for missing stories, tasks
Record bank feed transactions (cheque account, Stripe & Shopify)
Enter supplier invoice in job management system & accounting package
Prepping invoices and create the final invoices
Create partial invoice/s for stripe payments & approved quotes, if any, when going through recording stripe payments
Suppliers tax invoices and to enter details to the Job Management program/system
Update missing job fields every time prepping invoice
Round off petty cents
Emails sorting and taking action based on the requests
Record Credit Card purchases both in the Job Management program/system (jobs) & MYOBaccounting package
Sending Weekly Email or SMS for Customer Statements
Prepare Payroll timesheet
Actioned undeliverables and customer reply on statements
Reconciliation:
Sorting/Reconciliation of Suppliers EOM Statement / Requesting missing invoices
Reconcile Bank Checking Account and save bank statement in Drive
Reconcile Business Credit Card including recording of purchases/transactions reflected in statement and save bank statement in Drive
Processing Accounts Payables, due payments and customer refund
Record Income and Expenses and save bank statements in Drive
Updating Monthly Stats (EE/Sales/Finance)
As Needed Arises Tasks:
Contradeals of warranty jobs
Manage Warranty Portal - lodge invoice
Price Lists update or compare/check
Creating/updating processes, forms and documents creation and updating
CRM Management
Metering Requirements to SM8 Knowledge
Calendar Management
Create/open new job no.
Qualifications and Experience/Skills Required
Must have Bookkeeping and Reconciliation experience
Must have data entry and administration skills
Excellent English communication skills (verbal and written)
Have the ability to look into systems instructions with different programs to do tasks
Good attention to details
Able to concentrate with repetitive tasks
Have initiative, with a strong ability to prioritise and multitask
Ability to work unsupervised is essential
Attention to detail
Stable, looking for a long term role
The ability to work as a team member with office & tradesmen
Be able to work unsupervised
Good communication skills
Self-Motivated to learn and enquiry about new things
Act in a polite and courteous manner at all times
Be able & not afraid to ask for help or training if needed
Willing to learn new areas and programs / applications where required
Requirements
Minimum education level: Bachelor ́s Degree
Years of experience: 2
Language(s): Tagalog
Availability for travel: Yes
Availability for change of residence: Yes

Pampanga, Central Luzon ·  22 September (updated)
Work type
Full Time