bookkeeper & ADMIN ASSISTANT for printing industry/salary: 15,000 - 16,000/san pedro, lagunaDempsey Resource Management

Bookkeeping: • Handle bank deposits and invoice/billing requirements • Update/maintain budgets and track grants via QuickBooks and Microsoft Excel • Perform monthly, quarterly, and/or yearly account reconciliations and reports as needed o Includes monthly Treasurer's report and others as requested by Executive Director • Support yearly audits in conjunction with accounting firm • Informs annual report and economic impact analyses as needed • Manage PHA accounts and subscriptions such as Microsoft 365, Adobe Creative Suite, TechSoup, Colorado Nonprofit Association, etc. • Assist with completing Federal funding reimbursement forms that include income, expenses, and match/in-kind totals • Help prepare 1099s and other tax forms as needed • Administer payroll through QuickBooks and assist Executive Director with benefit management for organizations
Administrative Support: • Organizing/maintaining electronic and paper files/records • Help answer, screen, and transfer inbound calls • Support through general clerical duties such as photocopies, fax and mailings, ordering office supplies, and tracking inventory • Prepare official documents as needed through drafting, editing, and distributing: o Meeting agenda packages and minutes, for both board and committee meetings o General correspondence, reports, and presentations o Federal, state, and other grant reporting as needed • Research and secure travel arrangements for Executive Director and other staff for conferences, trainings, and meetings • Assist Executive Director in planning, scheduling, and attending meetings, conferences, events, open houses and activities as needed o Examples include creating/managing Doodle polls, setting up rooms/equipment, etc. • Public relations and marketing o Edit and update documents/information on website and other marketing materials as needed o Prepare for and attend community events as needed • Coordinate with IT consultants for office technology, software issues, and website updates
General education degree (GED) required. associate's degree in Business Administration or Accounting preferred.
2-3 years of bookkeeping and office administrative assistance
Proficient computer skills, including Microsoft Office
Strong verbal and written communication skills; trustworthy
High degree of attention to detail
Working knowledge of general office equipment
Efficient in bookeeping, payroll processing, file management, purchasing and other administrative duties
Bossjob

San Pedro, Laguna
Permanent
Full-time