Billing specialist (equipment)Doxa7 Solutions Inc.

JOB DESCRIPTION
ROLE SUMMARY
We are looking for a competent Billing Specialist (Equipment) to join the team. As a Billing Specialist (Equipment), you will undertake a variety of financial and non-financial tasks to help guarantee the company’s revenues. You will handle the processing of incoming payments along with the issuing of necessary paperwork. 
JOB QUALIFICATION
 
SCHEDULE: 9 AM – 6 PM Pacific Standard Time, follows Philippine Holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
ESSENTIAL FUNCTIONS
• Create, post, and send out all customer equipment invoicing
• Confirm invoicing accuracy
• Ensure correct pricing per sales agreement (all additional fees included at correct rates, associate correct COGS per serial number of unit sold, etc.) 
• Add freight charge (inbound) and if necessary (inbound and outbound for Costco/Dutch Bros customers)
• Apply customer deposits to invoices, if applicable
• Allocate tech revenue/install fee (in market)
• Allocate D&I fee and infringement- out of territory
• Create, post, and send out all credits and/or re-billings
• Allocate sales support overhead
• Update COGS for refurbished units and for reconditioning and serviced used and consigned equipment
• Confirm service warranty contract has been acquired with the factory by equipment SN# after invoicing
• Identify and create SIT for recons
• Coordinate and send out Delivery and Installation (D&I) notifications to installing distributor 
• Run serial number aging report weekly
• Manage min/max inventory levels on equipment
• Add inventory to Business Central accounting software upon receipt/delivery
• Update inventory item records in Business Central accounting software for proper fees and pricing (D&I/infringement/pricing)
• Follow up on installations with installing distributors for national accounts
QUALIFICATIONS
• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• 2+ years of relevant experience in Customer Order Entry - purchase orders, sales process, accounts payable
• Strong computer aptitude, which includes expertise with Microsoft 365 applications and accounting software/s
• Advanced Microsoft Excel experience
• Experience working in procurement/supply chain is a plus 
• Knowledgeable in US GAAP accounting standards is a plus
• A solid prior background in product/materials billing is a plus
• Experience in a multi-client environment
• Understanding of customer process and know the difference between sales and purchase orders
• Strong organization, oral and written communication skills
• Critical thinker and has a high proficiency in details and accuracy
• Analytical skills with particular attention to detail
• Aptitude in data management, analytics, reporting preparation
• Ability to function in an autonomous environment—independent worker, self-directed
OTHER JOB REQUIREMENTS
Education
Bachelor's Degree / College Degree
Field of study
Business Studies/Administration/Management
Specialization
Audit & Taxation
JOB BENEFITS
Health Card, Allowance
US GAAP, Customer Order Entry