assistant ( Procurement - operations)Sea Oil

Are you looking to be a part of a company that cares about your professional growth, all while empowering you to become the best person to your family, peers, and the community? Discover how a career in SEAOIL can nurture your growth, as you make your mark in fuelling a better future for others.
Every role in SEAOIL contributes significantly to the company. Here's a summary of what you will be doing in this job:
Handles proper updating and encoding of all direct delivery and issued items in Oracle In charge of controlling Procurement documents
Success in this role will require you to fulfill the following responsibilities:
1. Updates Oracle receiving (direct delivery transaction)
- Proper receiving of Receipts / Invoices on Oracle
- Prepares transmittal to Accounting for the Suppliers Delivery Receipt or Invoice
- Forward Invoices / Receipts to Accounting
2. Updates Oracle Issuance (Material Requisition and Issuance Form) - Direct Delivery
- Prepare MRIF (Material Requisition and Issuance Form) for item/s directly delivered to the stations and depots
- Segregates MRIF and distributes to concerned parties
- Prepare MRIF transmittal form
- Forward Material Requisition and Issuance Form to Accounting
3. In charge of controlling Procurement documents
- Identifies, classifies, files, stores and disposes Procurement quality records
- Prepares Quality Record Matrix for Procurement Department
4. Fax/emails approved Purchase Order (PO) to supplier and asks for confirmation receipts
5. In charge of follow up for deliveries
- Follow up supplier regarding deliveries of items
- Monitors Date of Sending Purchase Order to suppliers
6. Receives, checks, reviews and monitors billings from contractors for station construction/additional requests (change order)
7. Prepares NTP and letters relating to station construction.
8. Consolidates contractor's evaluation prepared by Project Engineers
9. Prepares Purchase Order (PO) preparation and forwards to Senior Manager and COO for approval
10. Performs other tasks that may be assigned from time to time
Preferred Qualifications for this Role
Preferably a graduate of BS Business Administration, Financial/Marketing Management, Industrial Engineering
At least 1- year work experience
Preferably with experience in purchasing and procurement
Google Drive Spreadsheet and Excel know-how (must-have), Slide and Presentation (optional)
Must have working knowledge on ERP- Oracle/ SAP/ Netsuite
He/ She must be hardworking and a learner.
More on documentation / administrative tasks
Weekly meetings
Overtime work (manageable)
No weekend work
Support multiple subsidiaries and affiliates
Occasional ad hoc responsibilities
Expectations from the Candidates:
Candidates who are invited for HR screening will need to undergo and pass an online exam and/or technical exam, and accomplish HR documents, personality tests, and essay exams before proceeding to the HR interview.
Candidates who pass the HR interview would then need to submit soft copies of their available pre-employment requirements, such as the Transcript of Records, Diploma, and NBI clearance. The complete list will be provided by the recruiter.
In the event candidates are hired, they would be required to submit hard copies of all the pre-employment requirements and pass the medical exam and background check before onboarding.
Benefits of Working in the Company:
1. Office-based positions can enjoy the privilege of working from home during the pandemic
2. Employees will have the opportunity to be trained by our in-house training team and subject matter experts
3. Early regularization opportunity
4. Family-oriented culture
JOIN SEAOIL TODAY.
A company purposefully built over 40 years ago, SEAOIL has become the largest and leading independent fuel company in the Philippines--a success we share with every SEAOILer.
We believe that each one is a partner and a steward of all resources and opportunities entrusted to us. Together, we develop holistic individuals who lead with integrity, humility, and a commitment to responsibly serve others and continuously make things better around them.
Learn and grow with us! Be part of the SEAOIL Philippines, Inc. family today.
Sea Oil

Philippines
Permanent
Full-time