alabang | facilities and Administration specialistMajorel (Formerly Arvato Bertelsmann)

Job Description
We design, build and deliver end-to-end CX for many of the world's most respected digital-born and vertical leading brands. Our comprehensive east-to-west global footprint in 31 countries across five continents, with 60,000+ people and 60 languages, means we can deliver flexible solutions that harness our unique expertise in cultural nuance - essential for true excellence in CX. We have deep domain expertise in tech-augmented front-to-back-office CX. Plus Digital Consumer Engagement, CX Consulting, and an innovative suite of Proprietary Digital Solutions for industry verticals. We are a Global Leader in Content Services, Trust & Safety. The real Majorel difference lies in our culture of entrepreneurship. We are relentless, resourceful, resilient and agile - all pulling together as One Team. It's the only way to deliver the total reliability and digital transformation necessary in our constantly changing world.
Position Summary:
Provides administrative and technical support to the facilities department. Works under the general supervision of Facilities Secures the implementation of Information Security Management System (ISMS) in all aspects of the job. Oversees scheduling and deployment of housekeeping, maintenance and security task. Performs variety of clerical tasks as required.
Overall Responsibilities:
Replies to emails and other queries received from internal clients and support groups.
Plans and schedules meetings.
Provides basic departmental training to vendors and employees assigned to Facilities
Maintains all Facilities documents department in an orderly manner.
Performs daily operational site inspection, takes or scheduled corrective action and completes appropriate paperwork
Regularly interacts with all the Facilities staff members including security and technical department.
Provides backup support for other Facilities Staff duties in their absence.
Ensures site is maintained in a manner that provides for employee's safety
Prepares documents to ensure vendor payments in a timely manner
Directs and maintains essential functional services are performed such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling per site
Ensures the facility meets health and safety requirements and that equipment complies with legislation and company standards.
Job Requirements:
Bachelor's degree, Engineering or equivalent
2-3 years of working experience in a related field
Solid background in Facilities and Vendor Management in the BPO industry
Demonstrated knowledge of Contract Management
Good knowledge and understanding of relevant acts, laws, regulations, contract documentation and accepted industry practices in the Philippines
Strong problem-solving skills
Positive attitude and high degree of self-confidence
Flexible to work on shifting schedules as well as holidays
Ability to work well with all levels of staff and management
Flexibility to work schedules as required including holidays
Majorel Philippines Corp. is an Equal Opportunity Employer and believes that all persons are entitled to equal employment opportunity, and the Company does not discriminate against its qualified employees or applicants because of race,color,creed,religion,sex,gender,genderidentity,sexualorientation,maritalstatus,politicalaffiliation,union membership,nationalorigin,ancestry,citizenshipstatus,veteranstatus,age,physicalormentaldisability,genetic informationoranyotherstatusprotectedbyapplicablefederal,stateorlocallaw.Equalemploymentopportunity willbeextendedtoallpersonsinallaspectsoftheemployer-employeerelationship,includingrecruitment,hiring, upgrading, training, promotion, transfer, discipline, layoff, recall andtermination.