administrative Virtual AssistantVA Desk

Salary: ₱35,000 per monthWork Setup: Remote
Schedule: Night ShiftOverviewWe are seeking a reliable and detail-oriented Administrative Virtual Assistant to support daily operations, ensure smooth workflow coordination, and maintain accurate data and documentation. The ideal candidate is organized, proactive, and comfortable communicating with both customers and internal teams.Key ResponsibilitiesAdministrative & Office SupportManage inbound emails and basic inquiriesAssist with calendar management, scheduling, and follow-upsPrepare and maintain digital documents, reports, and recordsProvide general administrative tasks as needed to support operationsCustomer CoordinationServe as a point of contact for customer updates and follow-upsAssist with scheduling appointments, confirmations, and reschedulingMaintain customer records and ensure accurate documentation in the CRMData Entry & Systems ManagementEnter and update customer, job, and invoice information accuratelyEnsure data integrity across records and platformsSupport workflow management to prevent backlogs and delaysAccounts & Invoice SupportReview invoices, check for discrepancies, and assist in reconciliationCoordinate with internal teams regarding invoice adjustmentsTrack cleanup progress and flag inconsistencies for escalationVendor & Technician CoordinationOrder and track parts or supplies when requiredCoordinate with vendors regarding availability and delivery timelinesCommunicate job details, updates, and parts status to field techniciansQualificationsAt least 1-2 years of experience in administrative, customer service, or VA rolesExcellent written and verbal communication skillsStrong organizational and time-management abilitiesProficient in Google Workspace and Microsoft OfficeExperience with CRM or job tracking tools is a plus (e.g., Housecall Pro, ServiceTitan)Able to work with minimal supervision and manage multiple tasks efficiently
VA Desk

Philippines
₱35,000 per month
Permanent
Full-time