Administrative coordinator for conferencing eventsFluor

Job Description ... TS/SCI with Poly Clearance Required ... The primary purpose of this position is to provide cradle to grave event support for Standard and Executive Events. Administrative Coordinator is the control agent for the scheduling of con Job Description ... TS/SCI with Poly Clearance Required ... The primary purpose of this position is to provide cradle to grave event support for Standard and Executive Events. Administrative Coordinator is the control agent for the scheduling of conferences and events, both internal and external customers, as well as all processes contained therein. Administrative Coordinator ensures all customer requirements have been requested of the appropriate internal fulfillment group. Administrative Coordinator is responsible for the annual Program Call, coordinating events for mission partners and repeat customers as well as new customers. Administrative Coordinator provides support in the collection and coordination of event funding. Administrative Coordinator is responsible for the full financial lifecycle to include the creation of supporting Service Level Agreements (SLA), management of workflow cycle, and communication with other customers on coordination of all different financial payment options. Principal Job Duties & Responsibilities: . Coordinates and responds to all Event Requests from customers, both internal and external, and provides availability of space. . Works with customer to confirm reservations and provides initial cost estimate for event. . Processes all conference rosters to include site access and assignment of billeting rooms. . Tracks all roster changes to include new attendee registration, and cancelations. . Creates Final Bill at the end of each event to be reviewed by Conferencing Manager. . Responsible for processing group access requirements, scheduling reconfiguration of conference room furniture, and assist with catering requirements. . Responsible for communication of logistics for room set-ups, catered meals, and special requirements and/or events. . Management of all offsite hoteling reservations and liaison between conference center and local hotels. . Initial collection of all financial documentation and funding information needed to initiate funding process for conferencing events. . Live tracking of finance agreement statuses. . Coordinate with customer finance team on all final billings. . Manage amendments to the SLA's in order to collect or return funding to customers. . Responsible for quarterly billing of mission partners annual SLA's ensuring they stay current with funding for planned courses. . Serve as the receiver/reviewer of the invoices for offsite hoteling. . Other tasks as assigned. Basic Job Requirements . Accredited four (4) year degree or global equivalent in applicable field of study and four (4) years of work-related experience or a combination of education and directly related experience equal to eight (8) years if non-degreed some locations may have additional or different qualifications in order to comply with local requirements . Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors . Job related technical knowledge necessary to complete the job . Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines . Ability to attend to detail and work in a time-conscious and time-effective manner To be Considered Candidates: Must be authorized to work in the country where the position is located. Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.
Monster

Philippines
Permanent
Full-time